Executive Assistant

As Mount Sinai grows, so does our legacy in high-quality health care.

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Department:

Job Description Summary:

We are seeking a highly organized, and proactive Executive Assistant to provide comprehensive administrative support to senior executive leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, confidential environment.

Position Responsibilities

• Composes communication and general correspondences on senior executive leaders' behalf.
• Primary point of contact with external organizations, vendors, and internal stakeholders. Addresses general inquiries on behalf of senior executive leadership, prioritizes and escalates matters as needed.
• Serves as a liaison for executive leadership, including receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, and taking messages. Uses critical judgment to escalate inquiries.
• Responsible for managing calendars, scheduling meetings, meeting notes, and conference calls.
• Keeps executives informed of time-sensitive and priority issues.
• Routinely performs a wide variety of administrative duties such as preparing/sending mail, maintaining e-mail and other address directories, composing and preparing letters for executive signature, preparing check/invoice requests, submitting repair/IT requests, etc.
• Generates reports and presentations relying on data collection and other pertinent information.
• Schedules departmental, and board meetings; prepares and distributes meeting agendas, minutes, refreshments, and materials.

Qualifications

• License/Registration/Certification

  • Not applicable

• Education

  • 2 years of college or equivalent preferred.

• Experience

  • Minimum of 5 years experience in executive office, preferably in healthcare setting.

Benefits:

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!

Degree Requirements:

Certification: