Executive Assistant

WE LOVE JESUS HERE!

Phoenix Chiropractic is a patient-focused, leading chiropractic clinic dedicated to helping our community achieve optimal health and wellness through natural, non-invasive care. We pride ourselves on a collaborative and supportive team environment, utilizing a blend of traditional chiropractic adjustments with cutting-edge modalities to create personalized treatment plans. Join our growing practice and be a vital part of a team that is genuinely passionate about improving lives.

Job Summary
We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our leadership team. This energetic professional will streamline daily operations, manage complex calendars, coordinate projects, and handle a variety of clerical tasks with precision and enthusiasm. The ideal candidate is proactive, detail-oriented, and excels at multitasking in a fast-paced environment. Join us to play a pivotal role in ensuring our executives’ productivity and efficiency while contributing to a vibrant, collaborative workplace.

Executive & Administrative Support:

• Calendar and Schedule Management: Expertly manage the Clinic Owner's complex professional and personal calendar, including scheduling meetings, appointments, and reminders.
• Communication Hub: Act as the primary point of contact for the Clinic Owner, screening and managing all correspondence (emails, calls, and texts) with professionalism and confidentiality.
• Documentation & Reporting: Prepare, edit, and organize confidential documents, presentations, and reports.
• Office Administration: Manage general office supplies, equipment, and vendor relations to ensure a smooth-running clinic.
• Special Projects: Take ownership of various projects, including research, community event coordination, and initiative implementation.

Clinic & Patient Support (May overlap with a Chiropractic Assistant role):

• Patient Experience: Greet and check-in patients, ensuring a welcoming and efficient office flow.
• Record Keeping: Assist with managing and updating Electronic Health Records (EHR) and maintaining meticulous patient files.
• Billing Support: Oversee patient billing, payment collection, and insurance verification/claims support.
• Marketing Support: Assist with the creation, scheduling, and management of social media content and other marketing activities in alignment with the clinic's brand.
• Cleanliness & Organization: Ensure treatment rooms and common areas are clean, organized, and prepared for patient use.

Qualifications

• Proven Experience: Minimum of 2-3 years of experience in an Executive Assistant, Personal Assistant, or high-level Administrative role.
• Organizational Mastery: Exceptional organizational and time management skills with a proven ability to multitask and prioritize effectively.
• Confidentiality: Demonstrated ability to handle sensitive information with the utmost discretion and professionalism.
• Tech Savvy: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with calendar management software.
• Communication: Excellent written and verbal communication skills with a professional and compassionate demeanor.
• Education: High school diploma or equivalent.

We welcome individuals from all backgrounds, and being a Christian is not a requirement to work at our clinic.

NOTE: Do not reach out to or contact our office (770-744-5810). Our office line is for patients only!

Job Type: Full-time

Pay: $60,000.00 per year

Benefits:

• Paid time off

Work Location: In person