Executive Assistant

Overview
We are a group of Dental Practices that is looking for an Executive Assistant to join our team in a dynamic position supporting six locations. This is a full-time, in-office position; work hours are Monday to Friday, 8:00am to 5:30pm. We offer a competitive salary and benefits including health insurance and 401k. We are looking for a dependable and motivated team player with excellent attention to detail and administrative skills. We require an enthusiastic person with problem-solving skills to tackle a wide range of administrative tasks in a growing business context. A diligent, professional attitude and a mature, calm demeanor are essential skills for this position.

Duties

• Provide administrative support for ownership and a growing number of dental practice locations
• Helping with front desk check-in/check-out duties, calling patients to confirm appointments, assist with signing up patients for treatments
• Call patients to schedule/confirm appointments, follow up with existing patients, stay in communication and help them to get their needed treatment done.
• Make sure that the financial policies as established by the owner are the only policies followed.
• Collaborate with Dentists to sign up patients for treatments
• Conducting front desk checklist and compliance work as needed
• Proactively support Accounts Receivable and Billing with insurance claims, engaging with doctors notes and narratives
• Facilitate successful onboarding of new Doctors and Specialists including credentialing, scheduling and coordination of training
• Ensure practice invoices are accurate and paid in a timely manner, interface with vendors
• Coordinate compliance for new practice locations, maintain compliance schedule for existing locations, office license renewals and permit applications
• Build relationships and communicate effectively with all levels of staff both at the practices as well as the corporate office
• Travel to each of our dental office locations (Arlington, Danvers, Natick, Newton, Reading, Woburn, and other future dental offices) to work front desk or as a Dental Assistant at practice locations and/or provide back-up remotely from the corporate office.
• Additional operational and administrative duties as needed

Requirements

• Must love “to do” lists
• Experience supporting senior leadership in a complex business environment
• Proven experience using independent judgment to manage varied responsibilities in a dynamic role; able to manage tight deadlines, multiple priorities and stressful situations.
• Team player with a positive attitude and a willingness to do whatever it takes to get the job done
• Ability to quickly absorb training and apply it to responsibilities
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Desire to contribute new ideas and suggestions, ability to ask questions when uncertain
• Willingness and ability to travel to dental practice locations nearby
• Enthusiasm for dentistry

The role is office-based and offers competitive compensation and benefits including health, vision, and dental insurance, company 401k contributions, paid time off, and reimbursement for travel expenses.

Job Type: Full-time

Pay: $30.00 - $32.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person