Executive Assistant

ABOUT CENTELLA

World Class Account Executives. Dedicated Engineers. Inspired Leadership. Centella has over 50 years of reliable and trusted service in the advanced health care technology space. Through expert guidance, exceptional service, and enduring relationships, we empower our customers to be the life-saving – and life-changing – heroes that South Florida needs.

DESCRIPTION

The Executive Assistant reports directly into the VP of Operations, and will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

MAIN DUTIES AND RESPONSIBILITIES

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
• Organize and prepare for meetings, including gathering documents, reports, presentations, and handling meeting logistics.
• Oversee office operations, including facilities requests, ordering supplies, managing office equipment, and space management.
• Review, assess, manage, and respond to correspondence; monitor and follow up on action items, correspondence, and meetings.
• Conduct research as needed to support senior executives and organizational initiatives.
• Gather and analyze information required for administrative reporting.
• Coordinate and assist with company events and meetings, both internal and off-site.
• Organize team communications and plan events, both internal and off-site.
• Perform other administrative tasks as assigned.
• Maintain professionalism and strict confidentiality with all materials.

SKILLS AND ABILITIES

• Customer service focus (internal & external)
• Problem-solving skills
• Attention to detail
• Active listening
• Written comprehension
• Deductive reasoning
• Ability to document and record information
• Processing information
• Computer skills
• Mathematics
• Memorization
• Instructing and teaching others
• Demonstrated exceptional written and verbal communication skills
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

QUALIFICATIONS

• Bachelor’s degree is required (Degree in Business Administration, Management, Communication, or Healthcare Administration is strongly preferred).
• 4 or more years of experience in an administrative role reporting directly to executive senior
• Excellent written and verbal communication skills.
• Exceptional time management and organizational skills are required.
• Must have experience coordinating multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Experience overseeing budgets and expenses.
• Experience developing internal processes and data management systems.

WHAT’S IN IT FOR YOU

• Hybrid opportunity but will need to flex to executive(s) work schedule as needed.
• Career growth opportunities
• Training and development
• 401K with company match
• Medical, Dental, Vision, Life, STD, LTD, and other Voluntary Benefits
• Paid Time Off

This is a hybrid role, requiring office presence in our fabulous offices in South Miami, two to three days a week. We invite qualified applicants to apply and come join our collaborative and winning team in a family business that has become a business of families!