Executive Assistant

Manage executive diaries and calendars, including meetings, calls, viewings, launches, and developer appointments. Prioritise commitments and identify matters requiring executive attention. Manage and prioritise emails, WhatsApp messages, client enquiries, and follow-ups. Oversee CRM management and pipeline organisation, tracking leads and deals from enquiry through to completion. Follow-up on outstanding documents, SPAs, forms, payments, and actions. Liaise directly with developers, clients, mortgage brokers, conveyancers, and internal departments. Prepare information ahead of client calls and meetings. Keep price lists, availability, payment plans, and project information organised. Track client payment dates and deadlines, and set reminders for birthdays and special occasions. Organise travel, events, and business commitments. Prepare daily and weekly priorities to ensure key actions receive timely attention. Support team organisation, meetings, and follow-ups as the team grows. Assist with sales reporting, pipeline monitoring, and performance tracking. Track commissions and outstanding payments where required. Coordinate content schedules with the videographer and use AI to create carousels on new project launches and general information about the UAE. Organise clients into tiers using WhatsApp labels, identifying enquiries that can be handled independently and those requiring executive attention. Resolve problems independently wherever possible and maintain complete confidentiality.

Desired Candidate Profile

Experience as a senior-level Executive Assistant. Ideally, previous experience supporting a Sales Director, Managing Director, CEO, or high-performing broker within UAE real estate. The ability to manage calendars, communications, client follow-ups, and competing priorities. Experience managing CRM systems, sales pipelines, and deal documentation. The ability to coordinate content schedules and use AI to create carousels. A professional approach to client communication and handling confidential information. This role is for an experienced EA who can take ownership of day-to-day organisation, keep sales activity and client follow-ups on track, and resolve issues independently while recognising what requires executive attention.