Executive Assistant

About the role

The Executive Assistant provides high-level administrative and coordination support to the President and assists the CFO and General Manager when required. The role ensures executive meetings are organized, decisions are documented, action items are monitored, and communication between departments remains timely and effective. The Executive Assistant serves as the central coordination point for executive activities while maintaining confidentiality and professionalism.

Key responsibilities

• Manage the President's calendar and appointments
• Coordinate schedules with the CFO and GM
• Arrange meetings and conference calls
• Prepare agendas and presentation materials
• Organize executive files (digital and hard copy)
• Draft letters, memoranda and presentations
• Handle confidential correspondence
• Schedule executive meetings and prepare meeting materials
• Attend meetings and take accurate minutes
• Record decisions and action items and distribute meeting minutes within 24 hours

About you

• Bachelor's Degree in Business Administration, Office Administration, Management, Legal Management, Accountancy, Finance or related field
• At least 2-3 years as an Executive Assistant, Administrative Officer, Office Administrator or Executive Secretary
• Experience supporting senior management is preferred
• Retail or multi-branch experience is an advantage
• Proficiency in Microsoft Office, Google Workspace, and Lark
• Strong organizational skills, communication skills, and attention to detail
• Excellent business writing ability
• Ability to maintain confidentiality and demonstrate professionalism