Executive Assistant

• 1. Executive Support & Business Assistance
• Manage executive schedules and resolve conflicting priorities.
• Prepare agendas, synthesize executive briefing materials, take concise board/executive meeting minutes, and track actionable post-meeting deliverables.
• Draft executive correspondence, filter incoming queries, and represent the executive office professionally across internal and external stakeholders.
• 2. HR Coordination & Employee Relations
• Post job openings, screen candidates, schedule interviews, draft offer letters, and manage seamless onboarding schedules for new hires.
• Maintain accurate, compliant employee records (digital and physical), track leave balances, and monitor contract renewals.
• Help coordinate performance review cycles, team-building activities, training sessions, and workplace culture programs.
• 3. Office & Administrative Operations
• Oversee day-to-day office logistics, order office/pantry supplies, maintain inventory, and ensure a clean, professional workplace environment.
• Maintain relationships with building management, IT service providers, cleaning staff, and office suppliers.
• Develop and maintain organized digital filing systems, standard operating procedures (SOPs), and company policies.
• Track petty cash, reconcile executive expenses, and process office vendor invoices with the finance team.

Pay: RM3,500.00 - RM5,000.00 per month

Experience:

• Human resources: 2 years (Preferred)
• admin: 2 years (Preferred)

Language:

• Mandarin (Required)

Work Location: In person