Executive Assistant

Our client is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced, collaborative office environment. The ideal candidate is confident, organized, proactive, and able to take ownership of their responsibilities with minimal direction.

This is a hands-on role for someone who understands how to stay one step ahead of executives, manage competing priorities, and handle sensitive information with professionalism and discretion.

Location/Hours: Portsmouth, NH | Onsite Monday-Friday, 8:00am-5:00pm

Compensation: $75,000-$90,000/year

Responsibilities

• Manage complex calendars and scheduling for multiple executives, including coordinating meetings, adjusting priorities, and resolving scheduling conflicts.
• Coordinate domestic travel arrangements, itineraries, and related logistics.
• Organize internal and external meetings, including preparing agendas, materials, presentations, and follow-up items.
• Prepare, submit, and reconcile executive expense reports with a high level of accuracy.
• Serve as a trusted point of contact for executives, colleagues, clients, and external partners while handling sensitive information with discretion.
• Anticipate executive needs and proactively address scheduling, administrative, and logistical matters before they become issues.
• Gather, organize, and analyze information from multiple sources for reports, presentations, and special projects.
• Conduct research and assist with projects and initiatives as assigned.
• Support the preparation and coordination of quarterly board meetings and related materials.
• Assist with company events, meetings, and other organizational initiatives.
• Exercise sound judgment when responding to requests, determining priorities, and identifying when issues need to be escalated.
• Work closely with teams across the organization to ensure strong communication and follow-through.
• Take ownership of assigned projects and responsibilities from start to finish.
• Perform additional administrative duties as needed.

Qualifications

• 3+ years of experience supporting executives in an Executive Assistant or similar role.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Concur or other expense management experience is a plus.
• Excellent organizational skills, attention to detail, and follow-through.
• Strong communication, judgment, and problem-solving skills.
• Ability to work independently, manage competing priorities, and adapt to changing needs.
• Proactive and resourceful with the ability to anticipate executive needs.
• Professional, discreet, and comfortable handling confidential information.
• Collaborative team player who takes ownership and gets things done.

What We're Looking For

The right person will be a seasoned Executive Assistant who can hit the ground running . Someone who is direct, dependable, resourceful, and comfortable taking ownership without needing constant direction. Strong communication, sound judgment, and the ability to anticipate what executives need will be critical to success in this role.

Interested? Questions? We love to chat! Send all resumes and inquiries to Maresa at [email protected]

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