Executive Assistant

About the role

Join a growing construction company where your work keeps projects, people, and leadership running smoothly. We're looking for a sharp, organized Executive Assistant to support the Office of the President and the Vice President for Sales and Marketing.

Key responsibilities

• Manage executive calendars, meetings, travel, and appointments
• Prepare reports, letters, memos, and presentations
• Handle correspondence, calls, and emails with clients, suppliers, and subcontractors
• Coordinate with project managers, engineers, and site teams
• Track project documents, contracts, permits, and billing records
• Take meeting minutes and follow up on action items
• Set up and maintain electronic and physical filing systems for executive correspondence, contracts, presentations, reports, and project information
• Maintain executive contact lists, stakeholder directories, trackers, and databases
• Help improve admin systems, templates, and workflows
• Handle confidential information with discretion

About you

• Bachelor's degree in Business Administration, Office Management, or a related field
• 2–3 years of experience as an executive or administrative assistant (construction or engineering background is an advantage)
• Excellent written and spoken English
• Proficient in MS Office (Word, Excel, PowerPoint) and email/calendar tools
• Highly organized, detail-oriented, and able to multitask under deadlines
• Professional, trustworthy, and a strong communicator
• Willing to visit project sites occasionally