Executive Assistant

Stewart & Stewart Attorneys is an industry leader, and we know our excellence and continued growth depend on our staff. Our leaders need an experienced and dedicated Executive Assistant to drive workflows and ensure high levels of performance. We’re looking for someone proactive and organized, with strong communication and analytical skills, to fill this role. The Executive Assistant will offer comprehensive support to Management, including communications, administration, project management, and client satisfaction.

Our ideal candidate will also feel comfortable working in a high-pressure office environment. Additionally, our ideal candidate must be highly self-motivated, results-driven, and solution-focused. If you have the ability to provide a consistent performance, take ownership, think on your feet, apply critical thinking, multi-task, and pay close attention to detail, this is the job for you. Apply today!

Primary Responsibilities:

• Offer comprehensive assistance to Management.
• Maintain clear communication channels throughout the office.
• Assist with project management and deliverable execution, keeping Management on track to meet key goals.
• Coordinate internal or external events, source vendors, and manage event logistics.
• Manage calendars to accurately assess and plan availability.
• Coordinate meetings and prepare daily itineraries.
• Create reports, spreadsheets, and presentation slides, and record meeting minutes.
• Process executive communications and correspondence for key updates and inquiries.
• Assist with special projects as required in a support capacity.
• Track expenses, process invoices, and manage basic budgeting or purchasing.
• Ensure client satisfaction with timely communications.

Requirements and Additional Information:

• Four-year college or university program certificate; or four to six+ years related experience.
• Proven administrative experience in a legal office environment or other professional setting.
• CRM software experience is a plus.
• Case management software experience is a plus.
• Practical legal industry experience is a plus.
• Demonstrated ability to handle multi-line phone systems and phone etiquette professionally.
• Excellent verbal and written communication skills.
• Exceptional time management.
• Detail-oriented, self-motivated, and organized work approach.
• Strong listening and interpersonal skills.
• Ability to exercise discretion with sensitive information, including client and employee data.
• Capacity to learn, adapt, and manage a workload with a positive attitude and minimal supervision.
• Ability to prioritize tasks, work well under pressure, and address multiple projects with a high level of quality and productivity.
• Ability to compile, review, classify, prioritize, analyze, and present data effectively.
• Commitment to providing high-quality assistance and building credibility with clients.
• Willingness to work cooperatively.
• Dependability, initiative, and concern for the needs of the firm.
• High degree of computer data entry accuracy.
• Proficiency with the use of technology, including Microsoft Office suite and scheduling, virtual platforms.

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person