Executive Assistant

Conayt Friendship Society is seeking a highly organized, confident, and motivated Executive Assistant to provide direct support to the Executive Director and senior management team.

This is an exciting opportunity for someone who enjoys working in a fast-paced environment, thrives on keeping things organized, and wants to play an important role in supporting a respected Indigenous Friendship Society. The Executive Assistant is a key member of our team, providing administrative support to leadership while helping ensure the smooth day-to-day operation of the organization.

The successful candidate will work closely with the Executive Director and management team, coordinate important organizational activities, prepare professional documents, and help support programs and services that benefit Indigenous individuals, families, and communities.

WHY WORK WITH US?

• Competitive wage based on education and experience.
• Comprehensive benefits package and pension plan.
• Benefits include extended medical and dental coverage, pension plan, extended paid sick leave, personal leave days, and paid vacation
• Full-time, permanent position
• Supportive, team-oriented work environment.
• Work in a culturally grounded, community-focused organization
• Meaningful work that makes a positive impact in the community.

KEY RESPONSIBILITIES

• Provide administrative support to the Executive Director and management team.
• Manage calendars, appointments, meetings, and schedules.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Draft and format professional letters, policies, procedures, and organizational documents.
• Maintain filing systems, records, and confidential information.
• Coordinate meetings, training, travel arrangements, and special events.
• Assist with reports, funding documentation, and organizational projects.
• Communicate professionally with staff, community partners, funders, and stakeholders.
• Support the day-to-day administrative operations of the Society.

QUALIFICATIONS & SKILLS

Education & Experience

• Two-year diploma in Office Administration, Business Administration, Human Services, or a related field,
• Or an equivalent combination of education and experience.
• Minimum of one year of administrative, executive support, or office coordination experience.

Skills & Attributes
We are looking for someone who is:

• Confident working with the Executive Director and management team.
• Highly organized and able to manage multiple tasks and deadlines.
• Skilled in Microsoft Word, Excel, Outlook, Teams, and other office software.
• Able to write clear and professional emails, letters, reports, and meeting notes.
• Professional, reliable, and able to maintain confidentiality.
• Self-motivated, take initiative, and solves problems effectively.
• Friendly, respectful, and comfortable communicating with a variety of people.

ABOUT CONAYT FRIENDSHIP SOCIETY

Conayt Friendship Society is committed to a culturally safe, inclusive, and respectful workplace that support Indigenous individuals, children, and families. We strongly encourage applications from First Nations, Métis, and Inuit candidates, and individuals with lived experience in the communities we serve.

HOW TO APPLY

We welcome candidates who are passionate about supporting Indigenous communities. Send your resume and cover letter to the email below.

EMAIL TO: [email protected]

POSITION START: As soon as Possible
DEADLINE: Open until the position is filled

**We appreciate all interested applicants; however, only those selected for an interview will be contacted. **

Pay: $24.50-$28.00 per hour

Expected hours: 35.0 per week

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person