Executive Assistant

About the role

Reporting directly to the Principal, you will provide executive, administrative and coordination support to the Senior Leadership Team, including the Principal, Deputy Principals, and Executive Officer. Acting as a central point of coordination, you will help ensure the smooth and efficient operation of the Senior Leadership Team and the wider staff across Kaiapoi High School. This is a varied and rewarding role where no two days are the same, offering the opportunity to work closely with senior leaders and staff and contribute to the school's success.

Key responsibilities

• Provide high-level administrative and coordination support to the Principal and Senior Leadership Team.
• Coordinate Senior Leadership Team meetings, workshops and planning sessions.
• Prepare agendas, reports, presentations, briefing papers and business correspondence.
• Support strategic projects and school-wide business activities.
• Assist with the preparation and coordination of Board reports and documentation.
• Coordinate Board and Committee meeting logistics.
• Prepare meeting minutes and maintain action registers.
• Build and maintain effective relationships with internal and external stakeholders.
• Manage confidential and sensitive information with professionalism and discretion.

About you

• Ideally, at least five years' experience supporting senior executives or leadership teams.
• Experience preparing Board, Executive or Senior Leadership documentation.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication skills.
• Advanced digital skills, including confidence using Google Workspace and Microsoft Office applications.
• Knowledge of KAMAR, Schoolbridge and Kindo is an advantage.
• Strong attention to detail and a commitment to accuracy.
• The ability to maintain confidentiality and exercise sound judgement.
• The ability to build and maintain strong professional relationships.
• A proactive, adaptable and solutions-focused approach.

About us

At Kaiapoi High School, our people are at the heart of our success. You will join a supportive, relationship-focused team where initiative is valued, people work closely together, and the role has genuine scope to make a difference.