Executive Assistant

We are seeking a highly organised, proactive, and commercially minded professional to join the Founders’ O>ice and work closely with the Founding Partner. This role combines executive support, client coordination, business development, and execution tracking. As an extension of the Founders’ O>ice, the successful candidate will organise priorities, drive follow- through, coordinate across clients and teams, and help the Partner manage the firm’s growth. The role suits someone who thrives amid shifting priorities and values ownership, judgement, and dependable execution.

Responsibilities

• Manage the Partner’s calendar, meetings, calls, travel, priorities, and time allocation.
• Prepare agendas, briefing notes, meeting records, and background materials.
• Maintain trackers for commitments, action items, and follow-ups, and drive them to closure.
• Coordinate with clients, promoters, CXOs, investors, bankers, advisers, and internal teams.
• Follow up on information and documents required for assignments, ensuring timely responses.
• Maintain stakeholder records and handle sensitive information with discretion.
• Maintain the pipeline of prospects, meetings, proposals, mandates, next steps, and outcomes.
• Drive timely follow-up with prospective clients and strategic partners.
• Research companies, promoters, industries, competitors, and transactions using public sources.
• Prepare concise profiles, meeting briefs, pitch decks, proposals, credentials, and thought- leadership materials.
• Support CXO meetings, industry interactions, and networking initiatives.
• Maintain a consolidated view of assignments, milestones, deliverables, dependencies, timelines, and outstanding information.
• Coordinate among the Partner, consulting team, and clients; follow up on deliverables and flag delays.
• Maintain project, revenue, billing, collection, proposal, and internal-initiative trackers.
• Support weekly and monthly assignment and business MIS reporting.
• Coordinate invoicing and collections, implement operating routines, and ensure critical tasks are completed on time.
• Coordinate domestic and international travel, accommodation, itineraries, local logistics, and meetings.
• Support participation in conferences, industry forums, and networking events.
• the successful candidate should independently manage a significant part of the Partner’s operating rhythm, ensuring that:
• The Partner’s time and priorities are clearly organised.
• Follow-ups, client responses, and deliverables are completed on time.
• Projects remain on track and risks are flagged early.

Requirements

• The ideal candidate can think critically, organise eFectively, coordinate confidently, and execute reliably.
• Highly organised, methodical, and attentive to detail
• Strong ownership, judgement, and follow-through
• Excellent written and verbal communication; confident with senior stakeholders
• Proactive and able to anticipate needs, manage competing priorities, and work through ambiguity
• Commercially aware, discreet, and comfortable in a lean entrepreneurial firm
• Strong command of Excel, PowerPoint, Word, email and calendar tools, internet-based research, and CRM or pipeline trackers. Advanced Excel and PowerPoint capability is an advantage.
• Preferred backgrounds include stint in management or business consulting, investment banking or transaction advisory, Big 4 or professional services, corporate finance, strategy or business development, a promoter/CXO o>ice, executive assistance to senior management, or business operations/PMO.