Executive Assistant

Company Description FCL – Foster Contracting Ltd is a long-established civil engineering contractor, with over 120 years of continuous development and experience. The company operates from multiple UK locations, including a head office in Kelvedon (serving Southern and Central UK), a Northern depot in Dunkeld (covering Northern UK, Ireland and offshore contracts). FCL has built a strong reputation for delivering high-quality, reliable, and best-value specialist services across a range of civil engineering sectors. Its in-house engineering teams design, build, and adapt equipment, staying current with technical advances and health and safety standards. FCL’s solutions support resilient routes and help clients reduce lifecycle carbon and costs through services such as hydroblasting, bitumen spraying, geosynthetic interlayers, surface treatments, sealant installations, and supply of specialist materials.

Role Description The Executive Assistant to the Managing Director is a full-time, on-site role based in Essex. This position provides high-level executive and personal support, including managing calendars, coordinating meetings, preparing agendas, and maintaining accurate records. The role involves handling correspondence, drafting documents, and supporting internal and external communications to ensure the Managing Director is fully briefed and prepared. Day-to-day responsibilities include organizing travel and accommodation, processing expenses, and coordinating logistics for site visits and client meetings. The Executive Assistant also assists with confidential matters, liaises with internal teams and external stakeholders, and ensures efficient, professional administrative support aligned with business priorities. They will also manage administration of all Human Resource requirements across company's.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Personal Assistance capabilities, supporting senior leadership with discretion and professionalism.
• Candidates should possess effective Diary Management and organizational skills to coordinate complex schedules, meetings, and deadlines.
• Candidates should possess clear, confident Communication skills for interacting with stakeholders, drafting correspondence, and handling calls.
• Candidates should possess experience in arranging Travel Arrangements, including itineraries, accommodation, and logistics.
• Candidates should ideally have proficiency with office software (e.g., MS Outlook, Word, Excel), and strong document and data management skills.
• Candidates should demonstrate attention to detail, time management, problem-solving skills, and the ability to work independently in a fast-paced environment.
• Candidates should preferably have prior experience supporting senior executives, and a background in construction, engineering, or related industries is advantageous.
• Candidates should ideally hold a relevant qualification in business administration or a related field, or have equivalent experience.