Executive Assistant

INGCOPH TRADERS INC.

POSITION: EXECUTIVE ASSISTANT

Work Location: 130-A 6th St., 7th Ave., East Grace Park, Caloocan City
Work Setup: Full Onsite
Work Schedule: Monday to Friday

Skills & Qualifications

• Bachelor’s Degree in Law, Legal Management, Business Administration, or a related field
• Law graduate, Bar passer, or candidate with substantial legal, corporate, or business experience is highly preferred
• 2–3 years of relevant experience in executive assistance, corporate affairs, legal support, business operations, or a similar position
• Fluent in Mandarin/Chinese with the ability to communicate effectively in English and Filipino
• Strong understanding of contracts, agreements, corporate documents, and business-related processes
• Experienced in handling confidential and sensitive information with professionalism and discretion
• Excellent analytical, organizational, decision-making, and follow-up skills
• Confident in communicating and coordinating with executives, department heads, managers, clients, suppliers, and external stakeholders
• Capable of preparing executive presentations, reports, meeting materials, summaries, and business correspondence
• Strong ability to research business and legal matters and present relevant findings clearly
• Able to participate in management and executive-level meetings, document key discussions, and monitor assigned action items
• Proficient in Microsoft Office, Google Workspace, and presentation applications
• Highly trustworthy, professional, detail-oriented, and accountable
• Able to manage multiple priorities, deadlines, and executive requests efficiently
• Willing to work full onsite, Monday to Friday
• Can start ASAP

Job Description

• Provide direct executive and administrative support to the President in managing day-to-day business requirements
• Represent the President professionally when coordinating with internal teams and external business contacts
• Attend Executive and Management Committee meetings, document important discussions, and prepare meeting minutes
• Maintain an updated list of action items, decisions, and assigned responsibilities, and follow up with concerned departments
• Assist the President in reviewing business proposals, recommendations, operational concerns, and management decisions
• Conduct research on assigned corporate, legal, and business matters and prepare concise summaries, findings, and recommendations
• Assist in reviewing and organizing contracts, agreements, legal documents, correspondence, and other corporate materials
• Coordinate directly with department heads, key personnel, clients, suppliers, and business partners on matters delegated by the President
• Prepare reports, presentations, executive briefs, meeting agendas, and other materials needed for management discussions
• Track important projects, directives, commitments, and deadlines initiated or assigned by the President
• Ensure pending matters are properly followed up and provide timely status updates to the President
• Act as a communication bridge for Chinese-speaking clients, suppliers, partners, and business associates
• Provide Mandarin/Chinese–English/Filipino translation or interpretation during meetings, discussions, and business communications when required
• Handle all executive and corporate information with strict confidentiality and discretion
• Assist in coordinating special projects and other strategic executive initiatives assigned by the President
• Perform other executive, corporate, administrative, and business support functions as directed by management

Job Type: Full-time

Pay: From Php50,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Transportation service provided

Ability to commute/relocate:

• Caloocan: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you willing to work onsite at South Caloocan?
• Where are you currently residing at?
• Do you have a Valid License?
• Are you a CPA or Juris Doctor Graduate?
• Why should we hire you?
• Do you have any experience for the position of Executive Secretary?
• Can you handle confidentiality?
• Can you speak Mandarin/Chinese, English, and Filipino?

Education:

• Bachelor's (Preferred)

Experience:

• Executive Secretary: 2 years (Preferred)

Location:

• Caloocan (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person