Executive Assistant

Key Responsibilities

• Calendar & Meeting Management: Manage complex, shifting calendars across multiple time zones. Prioritize inquiries, schedule high-level meetings, and resolve scheduling conflicts proactively.
• Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, visa applications, and ground transportation (adhering to travel budgets and policies).
• Communication & Gatekeeping: Serve as the primary point of contact for internal and external stakeholders, including clients, regional offices, and board members. Handle sensitive information with the utmost confidentiality.
• Meeting Support: Prepare meeting agendas, briefing materials, and presentations. Attend key meetings to take accurate minutes and track actionable next steps.
• Expense & Invoice Management: Process monthly expense reports, track department invoices, and liaise with the Finance team to ensure timely approvals and compliance.
• Office Collaboration: Assist in organizing team-building activities, corporate events, and town halls. Collaborate with the Workplace/Facilities team to maintain a smooth office environment.

Pay: $2,000.00 - $6,300.00 per month

Work Location: In person