Executive Assistant

Executive Assistant to Business Head

Job Summary

We are looking for a proactive and analytical Executive Assistant to the Business Head who can support business execution, performance tracking, coordination, follow-ups, and strategic initiatives.

The role is responsible for bringing efficiency, visibility, accountability, and execution discipline to the Business Heads activities by ensuring that key actions are tracked, followed up, and closed on time.

Key Responsibilities

• Track business performance, targets, KPIs, and prepare regular MIS reports and dashboards.
• Track action items from meetings and ensure timely follow-up and closure with respective team heads.
• Coordinate business meetings, prepare agendas, record Minutes of Meeting (MOM), and track agreed actions.
• Coordinate with different departments and team heads to ensure smooth execution of business activities.
• Analyse business data and provide meaningful insights, observations, and updates to the Business Head.
• Track important projects, strategic initiatives, and business improvement activities from planning to execution.
• Prepare presentations, reports, business updates, and management-level documentation.
• Follow up with internal and external stakeholders on pending activities, commitments, and deliverables.
• Maintain proper documentation and ensure important business information is updated and easily accessible.
• Support the Business Head in day-to-day execution, coordination, and special projects as required.
• Identify delays, gaps, and execution issues and proactively bring them to the Business Head's attention.

Required Skills

• Strong business understanding and ability to understand business priorities.
• Excellent analytical and problem-solving skills.
• Strong follow-up and coordination skills with team heads and cross-functional teams.
• Good verbal and written communication skills.
• Strong knowledge of MIS, reporting, and business dashboards.
• Advanced knowledge of MS Excel / Google Sheets.
• Good attention to detail and ability to manage multiple activities simultaneously.
• Strong ownership, accountability, and execution skills.
• Ability to work independently, prioritize tasks, and ensure timely closure.

Additional Skills – Advantage

• Driving skills with a valid driving licence will be an advantage.
• Willingness to travel or handle field work whenever required.
• Basic technical knowledge and comfort with business/technology tools.
• Ability to quickly learn new systems, tools, and business processes.

Who We Are Looking For

We are looking for someone who is young, energetic, proactive, highly responsible, and eager to learn. The ideal candidate should not simply wait for instructions but should be capable of understanding what needs to be done, coordinating with the right people, following up, and ensuring closure.

The key objective of this role is to increase the efficiency and effectiveness of the Business Head by ensuring strong execution, visibility, tracking, and follow-up across the business.