Executive Assistant

Position: Executive Assistant

Location: Surat, Gujarat

Employment Type: Full-Time, Permanent

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to provide administrative and coordination support to senior management. The role involves managing schedules, meetings, communication, documentation, follow-ups, and other management-related activities.

Key Responsibilities

• Manage daily schedules, appointments, meetings, and calendars.
• Coordinate internal and external meetings and maintain meeting schedules.
• Handle emails, calls, correspondence, and communication on behalf of management when required.
• Prepare presentations, reports, MIS, meeting minutes, and other documents.
• Coordinate with different departments and follow up on assigned tasks and deadlines.
• Track action points from meetings and ensure timely follow-up.
• Maintain important records, documents, and confidential information.
• Coordinate travel arrangements, accommodation, transportation, and official visits.
• Support management in day-to-day administrative and coordination activities.
• Handle confidential information with professionalism and discretion.

Required Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Good coordination and follow-up abilities.
• Strong attention to detail.
• Ability to manage multiple priorities effectively.
• Proficiency in MS Office Word, Excel, PowerPoint, and Outlook.
• Professional, presentable, and proactive approach.
• Ability to maintain confidentiality.

Education & Experience

• Qualification: Bachelor's degree in any discipline.
• Experience: 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.