Executive Assistant

Executive Assistant to Founder & Managing Director

Hospitality | AI | Sports | New Ventures
London | Flexible / Hybrid

We are looking for an exceptional Executive Assistant (EA/PA) to work directly with an ambitious entrepreneur and Managing Director with established interests in the hospitality and leisure industry, alongside a growing portfolio of new business ventures and concepts across AI, technology, sports and entertainment.

This is not a traditional administrative PA position.

We are looking for someone intelligent, commercially aware, highly organised and naturally resourceful, someone who enjoys being presented with an idea, opportunity or problem and can research it, understand it, investigate the options and help move it forward.

The Role

Working directly with the Director, you will become a trusted right-hand person across both existing businesses and the development of new ventures.

Your responsibilities will include:

• Managing the Director's diary, meetings, correspondence, priorities and follow-ups.
• Conducting detailed business and market research into new ideas, industries, competitors, locations, companies and commercial opportunities.
• Using AI tools such as ChatGPT and other modern productivity platforms to research, analyse information and improve efficiency.
• Taking ideas from initial conversation through to structured research, recommendations and actionable next steps.
• Preparing reports, summaries, presentations, proposals and professional correspondence.
• Communicating confidently with lawyers, accountants, consultants, agents, suppliers and other professional advisers.
• Following up on legal, commercial and administrative matters and ensuring deadlines and outstanding actions do not get lost.
• Researching regulations, licensing, contracts and other legal or commercial issues when required, while coordinating with the appropriate professional advisers.
• Assisting with hospitality operations and new venue/business opportunities.
• Supporting the development of new ventures across AI, sports, technology, entertainment and other emerging sectors.
• Identifying solutions independently rather than simply highlighting problems.
• Keeping multiple projects organised and ensuring decisions turn into actions.

Who We're Looking For

You should already have experience working as a Personal Assistant, Executive Assistant, Founder’s Associate, Chief of Staff Assistant or similar role, ideally supporting a founder, entrepreneur, CEO or senior director.

Most importantly, you should be someone who is curious, ambitious and exceptionally good at finding things out.

You should have:

• Previous EA/PA or senior executive support experience.
• Excellent research and analytical skills.
• Strong written and verbal communication.
• Very good knowledge of AI tools and how to use them effectively for research and productivity.
• Strong problem-solving ability and initiative.
• Excellent organisation and attention to detail.
• Confidence communicating with lawyers and other professional advisers.
• The ability to understand complex information and summarise it clearly.
• Good commercial awareness.
• The confidence to chase people, obtain answers and keep projects moving.
• Discretion and professionalism when dealing with confidential business matters.
• The ability to work across several businesses and projects simultaneously.

Experience within hospitality, startups, technology, AI, sports, entertainment or entrepreneurial businesses would be advantageous, but intellectual curiosity and the ability to learn quickly are equally important.

The Person

The right person will enjoy working with a Director who is highly ambitious, entrepreneurial and constantly exploring new opportunities.

One day you may be helping resolve an operational matter within a hospitality business. The next you could be researching an AI concept, investigating a sports business model, speaking with solicitors about a commercial matter or researching whether an entirely new business idea is viable.

You therefore need to be someone who hears:

“Find out everything we need to know about this.”

…and knows exactly how to approach it.

We want someone who doesn't need every step explained to them. Someone who researches first, thinks independently, asks intelligent questions and comes back with answers and solutions.

Opportunity

For the right person, this can become considerably more than a conventional EA position.

You will have direct exposure to the creation, operation and growth of businesses across several industries and the opportunity to develop alongside an ambitious entrepreneurial group.

We are particularly interested in someone who wants to learn, grow, take responsibility and become a genuinely important part of the Director's business operations over the long term.

To Apply

Please send your CV together with a short introduction answering:

• What experience do you have working directly with a founder, CEO or Director?
• What AI tools do you currently use, and how do you use them?
• Give an example of a difficult research or problem-solving task you handled independently.
• Have you previously communicated or coordinated matters with lawyers or other professional advisers?
• Why does working across hospitality, AI, sports and new business ventures interest you?

Please do not send a generic application. We are specifically looking for someone who understands the type of role described above and can demonstrate initiative, intelligence and genuine curiosity.

Pay: £32,000.00-£40,000.00 per year

Experience:

• Personal assistant: 3 years (preferred)
• Executive Assistant: 2 years (preferred)
• Management: 1 year (preferred)
• HR: 1 year (preferred)

Work Location: In person