Executive Assistant

Reports To: Get to Know Africa Corporation

Location: Washington DC

Employment Type: Full-time

Compensation: $4,500.00 (Monthly)

Position Overview

Get to Know Africa (GTKA) is seeking two highly organized, resourceful, and proactive Executive Assistants to support executive leadership in administrative operations, project management, strategic outreach, research, and event coordination.

Successful candidates will demonstrate strong professional communication skills, sound judgment, independent problem-solving abilities, and proficiency with modern digital productivity tools, including artificial intelligence (AI).

Key Responsibilities

Executive & Administrative Support

• Manage executive calendars, appointments, correspondence, and meetings. Prepare professional emails, letters, invitations, reports, and official communications. Organize confidential records, documents, contracts, and project files. Monitor assignments, deadlines, and follow-up activities.

Research & Project Coordination

• Conduct research on organizations, businesses, government institutions, and potential partners. Prepare research summaries, proposals, presentations, and briefing materials. Coordinate projects, communicate with external partners, and provide progress updates. Track project deliverables and ensure timely completion of assignments.

International Relations & Strategic Outreach

• Assist with professional communications involving embassies, government agencies, international organizations, and institutional partners. Research strategic partnerships and collaboration opportunities. Coordinate meeting requests, stakeholder communications, and outreach activities. Maintain organized contact databases and correspondence records.

Event Planning & Coordination

• Support the organization of conferences, forums, executive meetings, and special events. Coordinate venues, vendors, invitations, guest lists, and RSVPs. Prepare event agendas, logistical plans, and supporting materials. Monitor event timelines and coordinate follow-up activities.

Artificial Intelligence & Digital Productivity

• Use AI tools, including ChatGPT, Microsoft Copilot, or comparable platforms, to support research, drafting, reporting, and administrative workflows. Develop professional presentations, reports, and communications using digital productivity tools. Verify AI-generated information for accuracy and maintain appropriate confidentiality and data security. Identify opportunities to improve efficiency through technology and workflow automation.

Required Qualifications

• Minimum of two years of relevant experience in executive assistance, administration, operations, or project coordination. Strong written and verbal communication skills. Excellent organizational, research, and time-management abilities. Proficiency in Microsoft Office and Google Workspace. Experience using AI-assisted productivity tools in a professional environment. Ability to work independently, prioritize assignments, and meet deadlines. Demonstrated professionalism, discretion, accountability, and attention to detail.

Preferred Qualifications

• Experience with nonprofit organizations, government institutions, diplomatic environments, or international initiatives. Experience coordinating executive meetings, conferences, or professional events. Familiarity with project management software and workflow automation. Experience preparing executive reports, proposals, and presentations.

How to Apply

Interested candidates should submit a résumé and brief cover letter highlighting their relevant experience, organizational abilities, and familiarity with AI productivity tools.

Apply to: direclty on indeed or email [email protected]

Application Deadline: 10/31/26

Pay: $50,000.00 - $54,000.00 per year

Work Location: In person