Executive Assistant

Job Summary

Responsible for a variety of administrative duties requiring confidentiality and initiative, this role supports executives and their teams. Tasks include conducting research, preparing reports, managing information requests, and performing clerical duties such as drafting correspondence, welcoming visitors, organizing conference calls, coordinating travel, and scheduling meetings.

The role demands interaction with staff at all levels in a dynamic environment, requiring flexibility, proactivity, resourcefulness, and professionalism. Building relationships within a complex organizational structure and managing administrative tasks with minimal oversight are essential. The role involves adapting procedures and techniques to align with departmental goals.

Qualifications

• 3+ years of experience in a similar role.
• High school diploma or GED required; Bachelor's degree preferred.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficient in calendar management.
• Team player with adaptability.
• Strong problem-solving skills.
• Proficient in Microsoft Word, Excel, and PowerPoint, including creating tables, mail merges, and basic formatting.
• Familiarity with general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar management).
• Strong interpersonal skills and excellent telephone etiquette.
• Discretion and good judgment in confidential situations, with proven experience interacting with senior management.