Executive Assistant

Our client, a professional services organization, is seeking an Executive Assistant to join their team. This role provides high-level administrative support to senior leadership, primarily supporting the CEO, and involves managing complex calendars, travel arrangements, meeting coordination, and handling sensitive information in a fast-paced environment.

Salary + Additional Benefits:

• $65,000-$85,000
• Medical, Dental, Vision Insurance
• 401K - company match

Location: Houston, TX

Type of Position: Direct Hire

Responsibilities:

• Manage complex calendars, schedule internal and external meetings, resolve conflicts, and ensure executives are prepared with agendas, background materials, and clear objectives.
• Support timely, polished communication with clients and stakeholders; coordinate meetings, deliverables, follow-ups, and relationship-management activities.
• Arrange domestic and international travel, prepare detailed itineraries, respond to changes, and complete accurate expense reports in accordance with company policies.
• Organize leadership, client, and team meetings; prepare materials, capture decisions and action items, and monitor follow-through.
• Draft, edit, proofread, and format emails, presentations, reports, proposals, and other confidential materials.
• Monitor deadlines, commitments, and incoming requests; identify risks, escalate issues appropriately, and help leaders maintain focus on high-priority work.
• Maintain organized records, contact lists, files, and sensitive information using confidentiality and sound document management practices.
• Partner with administrative colleagues and other company functions such as finance, HR, and IT to coordinate activities.
• Support company events, leadership off-sites, recruiting activities, and special projects from planning through completion.
• Identify practical ways to improve administrative workflows, communication, and executive effectiveness.

Requirements:

• 5+ years of executive-level administrative support experience, preferably in a professional services setting such as consulting, legal, accounting, or finance.
• Demonstrated ability to manage complex calendars, travel arrangements, expenses, meetings, and sensitive/confidential information.
• Excellent written and verbal communication skills, including business-writing and proofreading expertise.
• Advanced proficiency with Microsoft 365 applications (Outlook, Word, PowerPoint, Excel, Teams).
• Strong organizational skills and the ability to prioritize effectively under deadlines.
• Sound judgment, professionalism, tact, and discretion when handling sensitive matters.
• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Fully on-site availability Monday through Friday and flexibility to occasionally work outside normal hours.
• Willingness to travel domestically a few times per year.
• Ability to work well in a team environment and maintain professional appearance and demeanor.

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application