Executive Assistant

📍 Location: Dublin, Ireland

🏢 Work Model: Hybrid – 3 days on-site

📅 Duration: 8 months (Contract)

About the Role

Our client is seeking an organised, proactive, and detail-oriented Executive Assistant to support day-to-day departmental operations in a corporate environment. This role involves providing comprehensive administrative support, coordinating departmental activities, and working closely with senior management and key stakeholders to ensure smooth and efficient operations.

🔹 Key Responsibilities

• Provide general administrative support, including telephone coverage, calendar management, meeting scheduling, and travel arrangements.
• Manage expense reporting, meeting minutes, correspondence, filing, and departmental records.
• Prepare professional correspondence, memoranda, reports, presentations, and other documentation using relevant software applications.
• Assist with departmental budget preparation and maintenance.
• Support department-specific programmes, projects, and processes.
• Maintain spreadsheets and databases to track departmental information and activities.
• Research specific topics and prepare reports as required.
• Act as an administrative liaison with internal teams and external stakeholders.
• Coordinate office supplies, incoming mail, document copying, and other general office requirements.
• Monitor and coordinate the work of other employees or temporary staff, where required.

🔹 Experience

• Previous administrative experience in a corporate environment.
• Experience supporting senior and executive-level management and interacting with senior customers is highly desirable.

🔹 Skills & Competencies

• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in desktop applications and standard office software.
• Knowledge of departmental budgets and expense management.
• Strong attention to detail, discretion, and the ability to handle confidential information.
• Ability to manage multiple priorities, work independently, and collaborate effectively with stakeholders.

📩 Interested in this opportunity? Apply today or get in touch to learn more!

#Hiring #AdministrativeAssistant #AdminJobs #DublinJobs #HybridWorking #JobOpportunity #IrelandJobs