Executive Assistant

JOB VACANCY: EXECUTIVE ASSISTANT

Location: Amuwo Odofin - Lagos
Employment Type: Full-Time
Experience: Minimum of 7 years

Job Summary

Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide executive, administrative, and documentation support to the Managing Director.

The successful candidate will manage the MD’s schedule and correspondence, coordinate meetings and follow-ups, and assist with importation files and other business documentation relating to the company’s trading operations. The ideal candidate must possess excellent computer skills, strong document management abilities, a high level of confidentiality, and the capacity to manage multiple responsibilities efficiently.

Key Responsibilities

• Manage the MD’s calendar, appointments, meetings, travel arrangements, and reminders.
• Screen and manage correspondence, emails, telephone calls, and other communications.
• Prepare, review, and format business letters, reports, presentations, meeting minutes, and other documents.
• Coordinate meetings, document decisions, and follow up on assigned tasks and outstanding matters.
• Maintain an organised filing system for physical and electronic records.
• Liaise with management, staff, clients, suppliers, and other stakeholders on behalf of the MD where required.
• Handle confidential information and sensitive assignments with discretion.
• Assist the MD with organising, preparing, and maintaining importation files and related business documents.
• Maintain trackers for pending assignments, important deadlines, meetings, and documentation.
• Conduct basic research and compile information as required by the MD.
• Coordinate with Accounts, Sales, Warehouse, Logistics, and other departments to obtain necessary information and documents.
• Assist with special projects and other duties assigned by the MD.

Qualifications and Requirements

• Minimum of 7 years’ relevant experience in executive assistance, personal assistance, senior administrative support, or a similar role.
• Minimum of HND or Bachelor’s degree in Business Administration, Office Management, or a related discipline.
• Excellent computer proficiency, particularly in Microsoft Word, Excel, PowerPoint, and Outlook.
• Good knowledge of business correspondence, document preparation, electronic filing, and records management.
• Familiarity with importation procedures and shipping documentation is strongly preferred.
• Experience in a trading, importation, distribution, or commercial company will be an added advantage.
• Excellent organisational, communication, follow-up, and time-management skills.
• Strong attention to detail and the ability to identify missing, inconsistent, or incomplete documentation.
• High level of integrity, discretion, professionalism, and confidentiality.
• Ability to work independently, manage competing priorities, and meet deadlines with minimal supervision.

How to Apply

Interested and qualified candidates should send their CV to [email protected], using “Executive Assistant” as the subject of the email

Work Location: In person