Executive Assistant

Overview

Are you a highly organised, proactive and professional administrator looking to develop your career within a dynamic and fast-paced environment? We are seeking an Executive Assistant to support the Senior Executive Assistant and provide high-quality administrative and organisational support to senior leaders and executives.

Based in Jersey, you will play a key role in ensuring the smooth day-to-day operation of the office, coordinating executive activities, managing communications, organising travel and events, and supporting governance processes. This is an excellent opportunity for someone who thrives on variety, enjoys building strong working relationships and takes pride in delivering exceptional service with discretion and professionalism.

Key Accountabilities

• Provide administrative and organisational support to senior executives and leaders as directed.
• Deputise for the Senior Executive Assistant during periods of absence.
• Coordinate diaries, meetings, communications and workflows to ensure efficient business operations.
• Arrange cost-effective travel and accommodation for executives and leaders.
• Support the preparation and distribution of Executive Committee and Sub-Committee meeting packs.
• Produce accurate meeting minutes and monitor the progress of agreed actions.
• Assist with the planning and coordination of internal and external meetings, events and off-site activities.
• Manage office supplies, equipment and operational processes to maintain an effective working environment.
• Act as a key contact for external vendors and stakeholders, building and maintaining positive relationships.
• Handle incoming enquiries, calls, emails and requests in a timely and professional manner.
• Identify and escalate urgent issues or deviations from standard operating procedures where appropriate.
• Maintain strict confidentiality when dealing with sensitive information and documentation.
• Support continuous improvement activities and contribute to the overall efficiency of the business.
• Embrace and promote positive change, ensuring knowledge and information are effectively managed and shared.
• Comply with all data security, risk management, regulatory and company policy requirements.

Requirements

Essential

Qualifications

• GCSEs or BTEC qualification.

Skills

• Excellent verbal and written communication skills.
• Strong organisational and time management abilities, with the capacity to manage multiple priorities.
• Ability to build and maintain effective relationships across all levels of the organisation.
• High levels of discretion, professionalism and confidentiality.
• Strong attention to detail and accuracy.
• Flexible and collaborative approach to teamwork.

Knowledge

• Excellent working knowledge of Microsoft Office applications.

Experience

• Previous experience in a Secretary, Personal Assistant, Executive Assistant or similar administrative support role.

Desirable

Qualifications

• Diploma, degree or equivalent professional experience.

Skills

• Experience developing and improving administrative processes and filing systems.

Knowledge

• Comprehensive knowledge of travel booking and itinerary management.

Experience

• Experience supporting senior executives or operating at a Senior Executive Assistant level.