Executive Assistant

Our client, a mission-driven nonprofit organization, is seeking a highly experienced Executive Assistant to provide strategic and administrative support to senior leadership. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and is passionate about supporting meaningful work that creates a positive impact.

The Executive Assistant will serve as a trusted partner to executive leadership, managing complex calendars, coordinating meetings and events, handling sensitive information with discretion, and ensuring the smooth operation of daily executive functions. The ideal candidate will have at least 10 years of executive support experience and possess exceptional organizational, communication, and relationship-management skills.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for board meetings, leadership meetings, and special events.
• Serve as a liaison between executives, staff, donors, board members, and external partners.
• Draft, edit, and manage correspondence, reports, presentations, and other business documents.
• Track priorities, deadlines, and follow-up items to ensure timely execution.
• Support meeting logistics, agenda preparation, note-taking, and action item tracking.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Assist with special projects and organizational initiatives as assigned.

Qualifications

• 10+ years of Executive Assistant experience supporting C-suite executives, CEOs, Presidents, or senior leadership teams.
• Experience supporting executives within a nonprofit, association, foundation, or mission-driven organization preferred.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite, Teams, Outlook, and virtual meeting platforms.
• Demonstrated ability to work independently while maintaining a high level of accuracy and attention to detail.
• Professional demeanor with outstanding interpersonal and stakeholder management skills.

What We're Looking For

• Highly proactive and resourceful problem-solver.
• Strong sense of accountability and ownership.
• Ability to anticipate needs and adapt to changing priorities.
• Commitment to professionalism, confidentiality, and service excellence.
• Passion for supporting a mission-driven organization.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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