Executive Assistant

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior management and ensure the smooth operation of daily office activities. This role is vital in managing schedules, coordinating communications, and handling administrative tasks with efficiency and professionalism, with some light involvement in recruiting and outreach efforts. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a positive attitude to help foster a productive and welcoming office environment. This position offers an exciting opportunity to develop your administrative expertise while contributing to the success of our dynamic team.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for executives, ensuring optimal time management.
• Handle incoming calls with professionalism, practicing excellent phone etiquette and providing exceptional customer support.
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure accuracy and clarity.
• Maintain organized filing systems, perform data entry tasks, and manage document management using tools such as Google Workspace and Microsoft Office.
• Assist with office management duties including front desk responsibilities, greeting visitors, managing supplies, and overseeing general administrative operations.
• Support bookkeeping activities for basic financial record-keeping and invoicing.
• Assist with recruiting and outreach as needed, such as scheduling candidate interviews, posting job openings, and sending outreach emails to candidates or contacts.
• Provide personal assistant support as needed, including travel arrangements, expense tracking, and confidential information handling.

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry skills.
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently in a fast-paced environment.
• Demonstrated professionalism in phone etiquette, proofreading accuracy, and customer support excellence.
• Comfort with professional outreach and communicating with candidates is a plus.

Join us to be part of a vibrant team where your organizational talents will shine! This role offers an engaging environment where your skills will directly contribute to our operational success while providing opportunities for growth within a supportive workplace culture.

Work Location: In person

Pay: $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person