Executive Assistant

We are seeking a highly experienced Executive Assistant to support a serial founder, CEO, and family office principal with a broad range of administrative, accounting, and operational tasks. This role is ideal for a discreet, highly organized professional who thrives in a dynamic, entrepreneurial environment and can manage complex schedules and priorities across multiple ventures and jurisdictions.

You will be a trusted right hand to the principal, ensuring smooth daily operations, efficient communication flows, and reliable execution of both professional and private matters. The position requires strong business acumen, excellent communication skills, and the ability to anticipate needs before they arise.

Executive Support

• Manage complex calendars, travel itineraries, and meetings across multiple time zones
• Handle correspondence, calls, and document preparation in both English and German
• Coordinate with teams across various companies and projects

Administrative & Operational

• Maintain structured filing systems (digital and physical) for contracts, investments, and project documentation
• Support in preparing presentations, reports, and internal communications
• Liaise with accountants, lawyers, and service providers

Accounting & Finance Support

• Assist with expense tracking, invoice management, and payment coordination
• Support bookkeeping and financial reporting processes in collaboration with the family office team
• Maintain confidentiality and accuracy in handling financial data

Personal & Family Office Support

• Coordinate travel, property management, and logistics for the principal and family

• Oversee administrative elements related to personal investments and private projects

• Ensure all day-to-day matters are handled smoothly and proactively

• Minimum 5 years of experience supporting C-level executives or family offices

• Fluent in German and English; Portuguese is a plus

• Strong organizational and project management skills

• High attention to detail, accuracy, and confidentiality

• Proficiency in Microsoft 365, Google Workspace, and modern productivity tools

• Hands-on, proactive, and service-oriented mindset

• Based in Lisbon with the flexibility to occasionally travel

• Dynamic international work environment

• Opportunity to work directly with a visionary founder and contribute to multiple ventures across industries

• Long-term, stable position with growth potential within the group of companies

Embrace growth, innovation, and exciting challenges. Apply now and make a difference in a thriving environment full of opportunities!