Executive Assistant

AlphaGraphics in the Cultural District is looking to add an Executive Assistant to our team! We help businesses and organizations grow and promote themselves through a wide range of print, signage, direct mail, branding and marketing services.  We provide a collaborative and energetic work environment built on teamwork.  We are a woman owned business and we embrace and capitalize on technology to succeed.  

Responsibilities: 

• Manage daily tasks.
• Communications and organization of tasks.
• Proficiency and comfort with various software and technology applications.
• Work as a team member in a collaborative work environment. 
• Assist with preparation of presentations.
• Liase with supporting Leadership Team admin needs.
• Organize personnel files and stay current on culture influence.
• Assist with contact and communication with customers and vendors.
• Schedule appointments, facilitate meetings, travel arrangements, and events.  
• Create and edit various documents, such as correspondences, reports, presentations, and others with extreme accuracy and attention to detail. 
• Handle confidential and sensitive information using discretion and integrity. 
• Manage multiple tasks with competing deadlines in an orderly and efficient manner while being able to anticipate the CEO’s needs and act with foresight. 
• Assist the CEO with personal and professional tasks as required to help ensure a smooth integration of professional and personal life.  
• Perform other duties as assigned.

Requirements:   Required: 

• Bachelor’s degree or equivalent work experience.
• Demonstrated experience as an executive assistant or similar capacity, supporting executives and managing complex projects.
• Support writing and communications. 
• Experience solving problems and developing strategies for completing tasks.
• Excellent organizational, time-management and multitasking skills.
• Excellent analytical, problem-solving, decision-making skills.
• Strong interpersonal skills with a strong, proactive and responsive demeanor.
• Proficiency using Microsoft Office Suite, Google Workspace, Excel, Power Point and other software and video conferencing tools.
• Excellent verbal and written communication and presentation skills.
• Proven work ethic.
• Ability to exercise good judgment.
• Ability to work overtime as needed.
• Must be able to work in office during regular business hours.
• Must love dogs,  black pugs 