Executive Assistant

About Us:

The Institute of Project Management (IPM) is Ireland's leading authority in project management education since 1989. We provide internationally recognised training, corporate solutions, and consulting services to clients across Ireland, the UK, and globally.

The Role:

We are seeking an enthusiastic and well-organised Part-Time Executive Assistant

to join our team in our Dublin office

.

This is a varied, open-ended role where no two days are the same. You will support the team across sales, tenders, marketing, and general administration

, helping wherever you are needed most. No previous experience is required, as full training will be provided. It is an ideal opportunity for someone who wants to learn how a growing business operates and build a broad range of skills.

This is a part-time, fully onsite

role, working Monday to Friday, 10:00am to 4:00pm

, with a one-hour unpaid lunch break (25 paid hours per week). The hourly rate is €14.15 per hour.

Key Responsibilities:

• Sales Support:

  Follow up on enquiries, update the CRM, and help prepare quotes and information for prospective clients and learners.

• Tender Support:

  Help research tender opportunities, gather supporting documents, format submissions, and track deadlines.

• Marketing Support:

  Assist with social media posts, email campaigns, website updates, and event preparation.

• Client Communication:

  Answer phone calls and emails professionally, directing queries to the right person in the team.

• Administration:

  Carry out data entry, keep files and records organised, and support day-to-day office tasks.

• Internal Collaboration:

  Work closely with the sales, marketing, operations, and management teams to support ongoing projects.

• General Support:

  Take on other tasks and projects as the business needs, helping wherever you can add value.

Skills Required:

• No previous experience is required

  – full training will be provided.

• Excellent written and spoken English

  .

• Strong communication skills

  , by phone, email, and in person.

• A positive, proactive attitude and a willingness to learn.

• Good organisational skills and attention to detail.

• Ability to manage several tasks at once and meet deadlines.

• Basic computer skills, including email, Word, and Excel.

• Ability to work onsite in our Dublin office five days a week.

Why Join Us?

• Gain hands-on experience across sales, tenders, marketing, and administration with Ireland's leading project management education provider.
• Receive full training and ongoing support from an experienced team.
• Enjoy consistent daytime hours (10:00am to 4:00pm, Monday to Friday) that fit around other commitments.
• Work in a friendly, supportive office environment in Dublin.
• Build a strong foundation for a future career in business, with opportunities to grow as you develop your skills.