Executive Assistant

We create responsible logistics for an exciting future! Our strategic dream is to become a leader in the logistics sector in Europe by 2026. This ambitious goal makes our daily work even more meaningful and inspires us to surpass ourselves. Together, by creating a modern and advanced international company, we foster an open and friendly corporate culture where everyone is treated with respect. Join the Girteka Group and take the lead of your career with the company that is setting impressive possibilities to grow.

About The Role Girteka is looking for an organized, proactive, and responsible Executive Assistant to join our team and become a trusted partner to our C-Suite executives.

In this role, you will work closely with senior leadership and contribute to the smooth organization of their day-to-day activities — from calendar and meeting coordination to executive events, business travel, and strategic initiatives. We are looking for someone who can adapt quickly to changing priorities, maintain strong attention to detail, and understand the bigger picture.

What you will do:

• Act as a core administrative partner to C-suite executives by proactively managing their day-to-day schedules, prioritizing competing demands, anticipating potential scheduling bottlenecks, and ensuring all timely commitments are met.
• Produce, organize, and compile critical high-level materials including presentations, complex financial/performance reports, detailed agendas, and comprehensive briefing documents to support executive decision-making.
• Oversee scheduling, and execution of executive leadership meetings, business travel itineraries, and major corporate milestones such as monthly or quarterly performance reviews.
• Attend leadership sessions to record detailed minutes, officialize key organizational decisions, systematically log agreed-upon deliverables, and coordinate all subsequent follow-up actions.
• Serve as the primary point of contact and communication channel between C-suite leaders, internal business units, and external stakeholders to streamline incoming requests and protect executive time.
• Draft, coordinate, and review internal and external corporate communications to guarantee that all distributed information is accurate, structurally clear, and aligned with organizational timelines.

What we expect from you:

• Bachelor’s degree or equivalent higher education.
• At least 2 years of proven experience in an executive support or similar high-level administrative role, preferably supporting senior or C-suite leadership.
• Strong time-management and prioritization skills, with a proven ability to manage multiple complex tasks and workflows simultaneously in a fast-paced environment.
• A highly proactive, self-motivated mindset with the ability to make sound decisions independently within your scope of responsibility.
• Exceptional organizational and coordination skills, with the ability to maintain structure, clarity, and efficiency shifting priorities.
• Excellent interpersonal and communication skills, backed by high emotional intelligence, diplomatic and professional presence.
• A high level of integrity and a deep understanding of confidentiality, with a proven track record of handling sensitive business information with the discretion and care.
• Strong analytical capabilities, with the ability to synthesize information, identify key strategic priorities, and communicate them clearly and concisely.
• Fluent written and spoken command of both Lithuanian and English, with English proficiency at a C1 level or higher.

What we offer: Career opportunities: Many of our managers started their careers in entry-level positions at Girteka Group. Every year, around 30% of our colleagues advance to new roles and grow their careers within the company.

Learning and development: We continuously invest in our people through a wide range of internal and external training programs, seminars, mentoring opportunities, leadership development initiatives, and language courses.

Health and well-being: We care about our colleagues’ well-being and provide comprehensive health insurance. We also support an active lifestyle through our community of gym-goers and athletes. In addition, we offer 50% compensation for on-site meals, along with free fruit and snacks available in our office kitchens and lounges.

Collaborative culture: We believe that strong teamwork and meaningful connections lead to exceptional results. Working in international teams, we collaborate toward shared goals, exchange experiences, and celebrate achievements together.

Rewards and recognition: We value and recognize our people through work anniversary rewards, recognition for values-based behavior, and additional benefits. These include a day off on your birthday, holiday gifts, team-building events, employee initiatives, like-minded clubs, and access to exclusive partner discounts.

Base monthly salary: From 2330 to 3490 EUR (before tax). The final offer will depend on the candidate’s experience, competencies, and overall fit for the role.