Executive Assistant

We are seeking a proactive and well-organised Executive Assistant to support senior leadership with executive administration, calendar management, business travel, meeting coordination and confidential documentation. The ideal candidate is detail-oriented, resourceful and able to manage multiple priorities in a fast-paced environment.

Our client is an established organisation operating within the telecommunications and digital connectivity sector, with a focus on supporting business connectivity and communication solutions across multiple markets. The company works with a diverse range of stakeholders and continues to support its regional business operations.

Key Responsibilities

• Provide executive and administrative support to senior management, including calendar management, appointment scheduling and expense claims.
• Coordinate business travel, accommodation and transportation arrangements, including local logistical support where required.
• Organise management meetings by preparing agendas, recording minutes, circulating meeting notes and following up on action items.
• Provide administrative support for board meetings and other meetings involving regional or head-office stakeholders.
• Prepare and compile reports, presentations, briefing materials, correspondence and other business documents.
• Coordinate travel arrangements for employees, including flights, accommodation and related logistics.
• Support visits by senior stakeholders and business partners, including arranging transportation, meetings, meals and hospitality requirements.
• Liaise with internal departments and external parties to ensure arrangements are completed accurately and on time.
• Handle confidential documents and sensitive information with discretion and professionalism.
• Undertake other administrative and coordination duties as required.

Requirements

• Diploma or degree in Business Administration, Management, Secretarial Studies or a related discipline.
• At least five years of relevant experience in executive assistance, personal assistance, secretarial or senior administrative support, preferably supporting senior management or C-suite executives.
• Strong organisational and time-management skills, with the ability to manage competing priorities and meet tight deadlines.
• Good written and verbal communication skills in English. Proficiency in Bahasa Indonesia and Mandarin would be beneficial for communicating with regional stakeholders and supporting cross-market business coordination.
• Proficient in Microsoft Office applications, particularly Outlook, Word, Excel and PowerPoint.
• Experience coordinating meetings, preparing minutes, tracking action items and following up with stakeholders.
• Strong attention to detail when managing schedules, documentation and travel arrangements.
• Ability to prepare professional reports, presentations, briefing materials and business correspondence.
• Demonstrates discretion, integrity and sound judgement when handling confidential information.
• Strong interpersonal skills and the ability to engage professionally with senior management, employees, external partners and visiting stakeholders.
• Proactive and resourceful, with the ability to work independently and adapt to changing priorities.
• A service-oriented approach, with the ability to coordinate multiple administrative and logistical requirements efficiently.

Zhan Meng Wong
Direct Line: [6697 7937](tel:6697 7937)
EA License No: 91C2918
Personnel Registration Number: R26160614