Executive Assistant

The Company

GMP Pharmaceuticals, one of the leading contract manufacturing company specialised in healthcare supplements and TGA listed products that embraces the culture of professional and personal growth, collaborative partnership and exceptional diversity in world-class facility built to pharmaceuticals and international GMP standards. Our teams of qualified experts dedicated professional and hard-working individuals are committed to deliver outstanding quality and innovative products through research and development, discipline, and innovative thinking.

Our hiring decisions are based on skills, experience, and potential. We value diversity and believe it strengthens our team, so we welcome applicants from all walks of life.

The role

GMP is seeking a driven and motivated professional to join our organisation in the role of Executive Assistant based in Western Sydney. This role is ideal for a student or recent graduate looking to obtain experience in a Pharmaceuticals or manufacturing industry or completing a degree in communications or marketing.

As the Executive Assistant, your primary focus will be to provide high level administrative support to the General Manager across 2 locations in Western Sydney, Huntingwood and Girraween) balancing both professional and personal tasks with discretion and efficiency. Your responsibilities will include coordinating meetings, managing stakeholder relationships, and providing comprehensive administrative support.

To be considered for this role you must be available to work Full time (Monday – Friday 9-5pm) and preferred to speak Mandarin.

Onsite parking is available.

The responsibility (but not limited to)

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Prepare internal and external corporate documents for team members and industry partners.
• Schedule meetings and appointments and manage travel itineraries.
• Arrange corporate events to take place outside of the workplace.
• Maintain an organised filing system of paper and electronic documents.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.

Requirements

• Undertaking or completed a Bachelor’s degree or equivalent in Business Administration or Communications.
• Mandarin Speaking is highly preferred.
• Health brand or marketing experience is preferred.
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
• Proficiency in collaboration and delegation of duties.
• Demonstrated the ability to exceptionally communicate, present and influence key stakeholders at all level of an organisation, including executive and C-level.
• Driver’s License required.

If this role sounds like it's right for you and you meet the essential requirements, please apply by attaching a cover letter and resume