Executive Assistant

Agency Department of Education and Training Work unit Schools Barkly Region

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $79,664 - $90,824 Location Tennant Creek

Position number 46653 RTF 358145 Closing 25/10/2026

Contact officer Danielle Fry, Senior Business Advisor on 08 8963 2062 or [email protected]

About the agency https://education.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=358145

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The Northen Territory Public Sector (NTPS) values diversity. The NTPS encourages people from all diversity groups to apply for

vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment

for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this

position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website.

Primary objective
To provide comprehensive, confidential, administrative support to the Senior Director and Regional School Improvement

and Leadership work unit, including administrative coordination and Ministerial Liaison support.

Context statement
The Barkly Education Office, based in Tennant Creek, serves as the hub for service delivery of the 13 Northern Territory

Government schools and 6 Homeland Schools within the Region. This position is part of the Barkly regional team and reports

to the Senior Business Advisor, providing administrative support to the Senior Director and contributing to regional

operations.

Key duties and responsibilities

1. Provide executive and administrative support to the Senior Director, including diary management, correspondence,

records management, and coordination of communications

2. Coordinate meetings, workshops, and events, including preparing agendas, distributing papers, and taking minutes

3. Manage travel, accommodation, procurement, and financial administration activities for the team

4. Maintain efficient administrative systems, processes, and workflow management to support regional operations

ensuring deadlines are met

5. Liaise professionally and confidentially with a diverse range of stakeholders, including senior executives, the Minister's

Office, government agencies, service providers, and community members

6. Contribute to a positive, collaborative workplace culture while ensuring compliance with departmental policies, service

standards, and workplace health and safety requirements.

Selection criteria
Essential

1. Proven successful experience in providing executive administrative support to a senior leader or executive, including the

management of sensitive and confidential information, while exercising a high level of attention to detail, sound

judgement, discretion, professionalism, tact, and diplomacy.

2. Prior experience operating in a fast-paced environment with strong organisational and time management skills, including

the effective management of executive calendars and inboxes.

3. Demonstrated ability to prioritise tasks, work independently with minimal supervision and work under pressure.

4. High level of motivation and ability to monitor and meet changing priorities and deadlines.

5. Demonstrated experience in coordinating official staff travel, including the facilitation of approvals, bookings and

payments, or the demonstrated skills and ability to rapidly acquire and apply knowledge of relevant systems, policies

and procedures.

6. Sound knowledge of computer systems, records management practices and major business systems, or the ability to

rapidly acquire this knowledge.

7. Well-developed interpersonal, oral and written communication skills, with a demonstrated ability to communicate

professionally and effectively with stakeholders at all levels and from diverse backgrounds.

Further information
The successful applicant must have no significant criminal record confirmed by a Police Criminal History check and have, or

be in the process of obtaining, a current Working with Children Card and current First Aid Certificate.