Executive Assistant

Key Responsibilities

• Manage executive calendars, schedule meetings and coordinate appointments across time zones.
• Handle executive email and communication, including drafting and responding to messages.
• Organise and maintain digital files, records and documentation.
• Prepare reports, presentations and meeting materials.
• Coordinate virtual meetings, including setting agendas and taking minutes.
• Assist with travel arrangements, itineraries and expense tracking.
• Provide transaction and expense management support.
• Manage CRM systems, including client onboarding and data management.
• Support project coordination and follow up on action items.
• Conduct basic research and compile data as needed.
• Liaise with internal teams, clients and external stakeholders.
• Perform general administrative tasks to ensure smooth day-to-day operations.

Key Competencies

• 1–2 years’ experience as an executive assistant, administrative assistant (operations) or in a similar role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom and Slack).
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Ability to multitask and prioritise effectively in a fast-paced setting.
• Experience with, or knowledge of, CRM systems (e.g., Salesforce and MS Dynamics) would be advantageous.
• Knowledge of AI capabilities and practical business applications is a plus.