Executive Assistant

Purpose of Role

To provide efficient, proactive, and professional administrative support to the Principal and School Leadership Team, ensuring smooth daily operations and effective execution. The role enhances decision-making and organizational efficiency through optimized scheduling, communication, and project coordination, thereby contributing to the achievement of the school’s strategic objectives.

Duties and Responsibilities

• Effectively and proactively support Principal and School Leadership Team members (SLT).
• Manage Principal’s appointments and schedules and make travel arrangements to make best use of her time, make necessary arrangements for meetings and conference calls.
• Organize regular team meetings, workshops or other meetings/conferences as needed, prepare presentations and take meeting minutes to check follow up progress.
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action/attention required is addressed.
• Gather, compile, verify, and analyze information for SLT to use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Receive VIP visitors, coordinate VIP events and act as a hostess for guests to provide logistics support. Facilitate smooth communications between School Leadership Team members and external parties such as media, partners and Dulwich counterparts and the public.
• Handle expense reimbursement.
• Project/program management: where directed by the SLT, to support annual strategic development planning process, data collection, performance analysis, report preparation, and other tasks as required.
• Actively support the continuous innovation and the development of the Dehong curriculum (Safe at School, behaviour for learning and wellbeing learning components)
• Lead, attend and participate constructively in staff meetings
• Lead and participate (including preparing students/activities) in assemblies, celebrations and extra-curricular events
• Collaborate with colleagues across Dehong schools and EiM to share best practices around the network and participate in group-wide events as appropriate
• Lead and support service learning and sustainability practices, events and programmes
• Other tasks as determined by the line managers.

We are Looking for Someone Who

• Bachelor's degree and above.
• Minimum of 3 years of experience providing senior executive level support.
• Advanced knowledge/experience with Microsoft Products (Excel, Outlook and SharePoint).
• Always treat customers with a professional and pleasant manner.
• Ability to remain calm and accurate when working under pressure.
• Ability to handle administrative details independently, while exercising sound business judgment in keeping team members informed as necessary.
• High-level proficiency in English and Chinese both oral and written
• Ability to gather and organize complex data from multiple sources, take initiative and problem solving
• Analytical thinking, multiple project management skills, attention to detail, an ability to influence others, and exceptional organizational skills are musts.
• Strong aptitude for learning new concepts on the job.

Safeguarding Statement

Our College/School is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices, which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, successful references, possible social media checks, as well as due visa and work permit process as required by Chinese law.

Equity Diversity Inclusion Statement

EiM is committed to diversity within its team, organisational practices, policies and culture. It recognises that people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions, and it encourages and leverages these differences to make its work more relevant and approachable. EiM will not discriminate or tolerate discriminatory behaviour on any grounds such as, but not limited to, race, gender, disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age or socioeconomic background. EiM strives to be an inclusive workplace where everyone feels a sense of belonging, has a voice, can raise concerns, and feels comfortable and confident. It expects everyone who works with it to share this commitment and to act accordingly, as it aspires to best serve the EiM mission and its community.