Executive Assistant

Role Overview

The Executive Assistant serves as a trusted partner to senior leadership, providing high-level administrative, operational, and project support. This role is responsible for managing executive communications, coordinating key business initiatives, preparing reports, organizing meetings, and handling confidential matters with discretion. The ideal candidate is highly organized, proactive, detail-oriented, and capable of supporting strategic priorities in a fast-paced environment while maintaining exceptional professionalism and business judgment.

Key Duties and Responsibilities

The Employee is expected to perform the following duties and responsibilities:

• Manage executive email correspondence, calendars, appointments, and schedules.
• Coordinate and monitor special projects, ensuring timelines, deliverables, and milestones are met.
• Prepare and analyze reports, presentations, dashboards, and executive summaries.
• Attend meetings, take detailed notes, document action items, and follow up on deliverables.
• Assist in planning discussions, meetings, events, and strategic initiatives.
• Handle confidential information and sensitive business matters with discretion.
• Coordinate domestic and international travel arrangements, particularly within Southeast Asia.
• Liaise with internal departments, external partners, clients, and stakeholders on behalf of executives.
• Organize and maintain records, reports, and project documentation.
• Identify process improvements and provide administrative and operational support as needed.

Qualifications

• Bachelor’s degree in business administration, Management, Communications, or a related field.
• Minimum of 5 years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior management.
• Excellent written and verbal communication skills.
• Strong analytical, organizational, and problem-solving abilities.
• Advanced proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Outlook, and Word.
• Ability to manage multiple priorities and work independently with minimal supervision.
• High level of professionalism, integrity, and confidentiality.
• Willingness to travel within Southeast Asia when required.

Pay: Php50,000.00 - Php55,000.00 per month

Work Location: Hybrid remote in Cebu