Executive Assistant

About This Role Support six Executive Leadership Team members, including the CEO, Managing Director, CFO and COO, while contributing to a growing Australian sustainability leader driving the circular economy through recycling and resource recovery.

The Opportunity Reporting to the CEO, this is a highly visible and influential role supporting 6 members of the Executive Leadership Team, including the CEO, Managing Director, CFO, COO, Group CRCO and CMO.

This is far more than a traditional diary management position. You will become a trusted partner to the executive team, helping coordinate priorities, manage competing demands, ensure key commitments are delivered and support the overall effectiveness of the leadership function.

You'll act as a central point of coordination across the business, regularly engaging with senior leaders, customers, suppliers, advisors, regulators and other key stakeholders.

Key Responsibilities

• Manage complex calendars and competing priorities across six executives
• Coordinate domestic and international travel, accommodation and itineraries
• Prepare agendas, presentations, executive briefing materials and meeting packs
• Attend meetings, record minutes and maintain action registers
• Coordinate Executive Leadership Team, governance and board-related activities
• Manage executive communications and stakeholder interactions
• Handle confidential and commercially sensitive information with discretion
• Track executive commitments, deadlines and business priorities
• Coordinate leadership off-sites, events and executive meetings
• Drive continuous improvement across executive office systems and processes

Requirements To be successful in this role, you will bring demonstrated experience supporting multiple senior executives simultaneously within a fast-paced environment.

We're seeking someone who has supported a C-suite team, Executive Leadership Team or senior leadership group and can confidently balance competing priorities across several stakeholders.

You will possess:

• Proven Executive Assistant or senior executive support experience
• Experience supporting multiple executives simultaneously
• Exceptional diary, travel and meeting coordination skills
• Strong governance, board support, agenda and minute-taking experience
• Outstanding organisational and time management capability
• The confidence to prioritise, challenge and manage executive demands where appropriate
• Excellent written and verbal communication skills
• High levels of discretion, professionalism and attention to detail
• Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams
• The ability to work autonomously while building strong relationships across the business
• Full and Unrestricted AU Working Rights

Benefits Location & Working Environment This position is based in Campbellfield, Victoria and is an on-site Monday-Friday role.

Due to the collaborative nature of the position and the close partnership required with the Executive Leadership Team, candidates must be comfortable working from the Campbellfield office on a full-time basis. Occasional travel to their Ringwood site, as needed.

Why Join EcoCycle Group?

• Support a highly engaged and collaborative Executive Leadership Team
• Join a growing Australian business with a strong sustainability focus
• Work in a diverse and dynamic environment where no two days are the same
• Play a key role in helping drive leadership effectiveness across the organisation
• Build trusted relationships with senior executives and key stakeholders across the business

If you're an experienced Executive Assistant who enjoys partnering with senior leaders, thrives in a fast-paced environment, and has successfully supported multiple executives at once, we'd love to hear from you.

For more information, please contact Kate Faulkner of the Brunel team, at [email protected] or 0455 667 863.