Executive Assistant

Company: SMAC

Website: Visit Website

Business Type: Small/Medium Business

Company Type: Service

Business Model: B2B2C

Funding Stage: Bootstrapped

Industry: Hospitality

Job Description We are looking for a highly organized and proactive Executive Assistant / Personal Assistant to support senior leadership in managing daily operations, schedules, and coordination. The role involves handling travel arrangements, calendar management, stakeholder communication, and administrative tasks while ensuring seamless execution of meetings, events, and business activities.

The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.

Roles & Responsibilities

• Manage end-to-end travel arrangements (flights, accommodation, transport, visas if required)
• Plan and coordinate meetings, events, and appointments across calendars
• Handle calendar management, ensuring optimal scheduling and avoiding conflicts
• Coordinate last-minute changes in travel plans or meetings efficiently
• Act as a point of contact between executives and internal/external stakeholders
• Prepare and manage reports, presentations, and documentation
• Track and follow up on action items and deadlines
• Maintain confidential records and communication
• Support in organizing corporate events, leadership meetings, and offsites
• Ensure smooth day-to-day administrative operations

Candidate Required

• Strong communication skills (verbal & written)
• Excellent organizational and multitasking ability
• Ability to prioritize and manage time effectively
• High level of professionalism and confidentiality
• Proactive and problem-solving mindset
• Experience in calendar & travel management tools
• Good knowledge of MS Office (Excel, PowerPoint, Outlook)
• Ability to handle pressure and last-minute changes
• Prior experience as an Executive Assistant / Personal Assistant preferred