Executive Assistant

Executive Assistant to the Owner

Dentura Dental Group| Hermitage, TN (Nashville area) | Part-Time (Hybrid)

Dr. Christian Brown, owner of Dentura Dental Group, is looking for an Executive Assistant to be his right hand. Between patient care, leading the team, and running three offices, admin work keeps landing on his desk. You will take it off his plate so he can stay focused on patients, doctors, and the bigger picture.

This is not a front desk role, and it is not a role where you wait for instructions. Along with day-to-day support, you will own projects that shape how our offices run.

What you will doKeep Dr. Brown organized and on track

• Sort his email and return calls and messages promptly
• Manage his calendar and schedule meetings and appointments
• Prioritize his task and to-do lists
• Track license renewals and continuing education (CE) credits
• Take minutes at meetings and follow up on next steps

Support the business

• Correspond with vendors and contractors
• Create documents and keep physical and digital files organized (Google Drive, Dropbox)
• Research products, courses, and vendors
• Help manage our marketing
• Manage and track referrals
• Basic bookkeeping and expense tracking
• Place ads for open positions and review incoming resumes
• Handle data entry and organize tax documents

Take care of the team

• Plan office meetings and team retreats
• Track employee birthdays and work anniversaries
• Send thank you notes on Dr. Brown's behalf

Own the big projects

• Create SOPs for patient scheduling across our offices and for our marketing platform
• Organize our onboarding program for new doctors
• Set up speaking opportunities for Dr. Brown at local dental schools and residency programs

Light personal support

• Run occasional errands (grocery shopping, returns, pick-ups) and schedule personal appointments

Who we are looking for

• Easy to talk to and a clear communicator, personable without being over the top
• Proactive. You spot problems early and show up with a plan to fix them.
• Responsive. You answer messages when they come in and don't let tasks sit.
• Trustworthy and discreet. Over time, this role will have access to sensitive business and financial information.
• Organized and consistent, with follow-through that doesn't need chasing
• Comfortable with technology and quick to learn new software, including Google Workspace and Dropbox
• Reliable transportation and a valid driver's license (for errands)

Nice to have

• Experience as an executive or personal assistant supporting a business owner
• Dental, medical, or healthcare office experience
• Experience writing SOPs, training materials, or process documents
• Marketing or social media experience

The details

• Pay: Starting at $25 per hour
• Hours: 15 to 20 hours per week to start
• Location: Hybrid, split between our offices and home, plus local errands with the Hermitage being HQ
• Growth: Room to grow into a full-time role for the right candidate
• Benefits: Offered once the role moves to full-time

Pay: From $25.00 per hour

Expected hours: 15.0 – 20.0 per week

Work Location: Hybrid remote in Hermitage, TN 37076