Executive Assistant

Executive Assistant to the Lead Pastor

Position Details: Non-exempt, part-time position; approximately 10–15 hours per week.

Position Summary

The Executive Assistant to the Lead Pastor serves as a trusted partner who advances the Lead Pastor's effectiveness by managing administrative responsibilities, coordinating priorities, and creating organizational systems that maximize ministry impact.

The Executive Assistant anticipates needs, protects the Lead Pastor's time, communicates clearly, and ensures the smooth execution of ministry initiatives while embodying the mission, vision, and values of the church.

Key Responsibilities

Executive Support

• Manage and maintain the Lead Pastor's calendar, scheduling meetings, appointments, and ministry commitments.
• Handle correspondence, emails, phone calls, and other communications as directed.
• Prioritize requests and protect the Lead Pastor's time by filtering meetings and interruptions.
• Prepare agendas, briefing documents, meeting notes, and follow-up action items.
• Track projects and deadlines to ensure timely completion.
• Coordinate travel arrangements, conference registrations, and itineraries.
• Lead and execute special projects assigned by the Lead Pastor.

Communication & Coordination

• Draft, edit, and proofread emails, letters, reports, presentations, and other communications.
• Coordinate staff meetings, leadership gatherings, and special events.
• Maintain confidentiality while communicating with wisdom, professionalism, and grace.

Administrative Support

• Manage expense reports, reimbursements, and administrative paperwork.
• Maintain accurate records and confidential documents.
• Assist with event logistics, meeting preparation, and hospitality.
• Help create margin in the Lead Pastor's schedule for prayer, sermon preparation, leadership development, and shepherding.

Qualifications:

• Bachelor’s degree in related field of study and 2+ years experience in an administrative role; Executive Assistant experience preferred
• Ability to manage significant flows of information and assignments
• Ability to write clearly. Editing skills are desirable
• Ability to multitask, manage interruptions, and prioritize daily workload
• Exemplary planning and time management skills
• Displays the highest level of professionalism and interacts with others in a relationally warm manner
• Exudes a humble confidence and positive outlook, even in the face of challenging topics
• Exhibits excellent and professional communication skills
• Exhibit familiarity and working knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Ability to maintain confidentiality
• Ability to anticipate needs, find solutions to problems, work independently and utilize project management skills

Pay: $20.00 - $25.00 per hour

Expected hours: 10.0 – 15.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Long Lake, MN 55356