Executive Assistant

About the Role

This role requires strong organizational skills, sound judgment, and the ability to manage schedules, coordinate business activities, and handle confidential matters professionally.

Key Responsibilities

• Provide day-to-day executive and administrative support to senior management.
• Coordinate appointments, manage calendars, prioritize meeting requests, and ensure schedules run smoothly.
• Organize domestic and overseas travel arrangements, including flights, hotels, ground transportation, visas, and travel itineraries.
• Develop presentations, compile reports, prepare meeting documents, and draft professional business correspondence.
• Arrange management meetings and corporate events, including preparing agendas, recording minutes, and monitoring follow-up actions.
• Manage incoming emails, calls, and requests, ensuring timely responses and appropriate prioritization.
• Gather and consolidate business updates from different departments for management review.
• Maintain organized records, confidential documents, and electronic filing systems.
• Coordinate with colleagues, regional teams, external partners, and service providers to facilitate business activities.
• Assist with special projects, management initiatives, and other administrative duties when required.

Requirements

• At least 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management.
• Strong capabilities in calendar management, travel coordination, meeting arrangements, and executive administration.
• Proficient in Microsoft 365, particularly Outlook, PowerPoint, Excel, and Word.
• Familiarity with Microsoft Teams, SharePoint, and OneDrive is an advantage.
• Comfortable using AI productivity tools such as ChatGPT or Microsoft Copilot to support research, document preparation, and daily administrative tasks.
• Strong English communication skills, both written and spoken. Knowledge of Chinese is an added advantage.
• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines.
• Able to handle sensitive information with discretion and maintain a high level of confidentiality.
• Self-motivated, resourceful, and capable of working independently with minimal supervision.
• Strong interpersonal skills and the ability to work effectively with stakeholders across different levels.
• Positive attitude, flexibility, and a strong sense of ownership.

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Adrian Chan| EA Personnel No: R2199063

Elitez Pte Ltd | EA License No: 16C8004