Executive Assistant

An opportunity for an experienced Executive Assistant to:

• Work one-on-one with the Managing Director of a family-owned, multi-award-winning property group
• Gain exposure across development, construction, investment and people operations
• Step into a role with established processes, templates and automated workflows already in place
• Have a full handover from an EA who has been in the role for more than eight years

At Marquee, we don't just build properties – we create exceptional developments that our buyers are proud to call home and our staff are proud to have delivered. With over 30 years' experience in Southeast Queensland, we've built a reputation for delivering quality land estates and mid to high-rise apartment buildings. Our motto, "Trusted to Deliver", is the foundation of how we operate.

About the Role

This is a 12-month fixed-term contract covering parental leave. We're open to the role starting earlier than December to allow a handover period, in addition to the 12-month contract.

As our Executive Assistant, you'll work one-on-one with the Managing Director across our group of property, construction and investment businesses. You'll keep the Managing Director organised, prepared and on schedule. The role combines executive support with business coordination, people operations and stakeholder management.

This isn't a purely reactive admin role. It suits someone who takes ownership, uses sound judgement, thinks ahead about what needs to happen next and is confident managing up when needed.

The role is full-time and based in our Brisbane CBD office, Monday to Friday, 8:00am – 5:00pm.

Key Responsibilities

• Manage a complex diary, meetings, correspondence and competing priorities
• Manage the Managing Director's inbox, follow-ups and actions, and escalate anything at risk
• Coordinate domestic and international travel, itineraries and logistics
• Prepare agendas, papers and minutes, and track actions for leadership meetings
• Build strong working relationships across the group and with external advisers and partners
• Support people operations, including employment agreements, onboarding and offboarding using established templates and procedures, plus Employment Hero administration
• Maintain the existing Microsoft 365, workflow automation and AI-supported processes that underpin day-to-day support
• Provide discreet administrative support on personal and family commitments, including travel, appointments and liaison with family members
• Oversee events and executive engagements, with logistical support from our Administration Assistant

About You

We're looking for someone who is:

• Highly organised and confident managing a busy diary and inbox
• Proactive, with the judgement to anticipate needs rather than wait for instruction
• Discreet, with a high level of integrity
• A clear communicator who is comfortable working with senior stakeholders
• Comfortable with technology and quick to pick up existing systems

You'll also bring:

• Significant experience supporting a Managing Director, CEO, business owner or senior executive one-on-one
• Advanced Microsoft 365 skills; experience with workflow automation tools (e.g. Power Automate) is highly regarded
• Experience in property, construction or a multi-entity business is an advantage, but not essential
• Experience with Employment Hero or a similar HR system is a plus
• A full driver's licence

Why Join Us?

• Step into a well-run role with documented processes, templates and automated workflows, so you can focus on high-value support from day one
• Twelve months of broad experience across development, construction, investment, leadership and people operations
• A thorough handover, with time built-in before the contract starts
• Join a values-driven developer with 30+ years in South East Queensland, recently recognised with a 2026 UDIA National Award for Project Marketing Excellence

Learn more about us at www.marqueedp.com.au