Executive Assistant

Executive Assistant - Part-Time

MJ Donnelly is a Quantity Surveying and Project Management consultancy with offices in Belfast and Castlewellan.

We are looking for an organised, self-managing Executive Assistant to support our senior leadership. You will handle diary and email management, keep commercial admin on track, and help us find and prepare tender bids. This is a new role, so you’ll help shape how it works.

Duties

• Manage calendars, schedule meetings, agendas, and record actions.
• Inbox management, review and organize correspondence using Microsoft Office.
• Business development administration & tender administration.
• Maintain the templates database.
• Facilitate data entry tasks, maintain accurate records, and update databases.
• Support financial processes by tracking expenses, processing invoices.

Requirements

• At least 2 years' experience with a strong background in office management or executive support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Demonstrated clerical experience including filing systems and record keeping.
• Clear professional communication skills.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.

Desirable:

• Experience in construction, property or professional services.
• Experience in Xero accounting software.

Working Pattern

• Part time, approx 12 hours per week across three half days (flexible).
• Hybrid working with the option to work in Belfast or Castlewellan office, with some remote work.

MJ Donnelly is an equal opportunities employer.

Pay: £25,420.00-£58,020.00 per year

Benefits:

• Flexitime
• Free parking

Work Location: Hybrid remote in Belfast