Executive Assistant

We are looking for a highly organised, proactive and high-caliber Executive Assistant to support the CEO and COO. The role will provide executive, administrative, coordination, communication, and business support while working closely with different departments, clients, and external stakeholders.

Key Responsibilities:

• Manage executive calendars, meetings and appointments.
• Review, screen, and coordinate documents requiring CEO/COO approval or signature, ensuring they are complete, accurate, and properly prepared before submission.
• Support tender, proposal, and commercial documentation.
• Prepare meeting agendas, minutes, presentations, reports, and management updates.
• Coordinate and follow up on action items, deadlines, and departmental deliverables.
• Coordinate with internal departments, clients, suppliers, and other stakeholders.
• Maintain confidential records, documents, trackers, and executive & head office files.
• Manage company events and employee engagements.
• Manage the company's website and LinkedIn (social media) including content creation.
• Prepare, coordinate, and distribute internal communications (e.g., memos, invitations, announcements, notices, and circulars) in accordance with company policies and procedures, ensuring all communications receive the required management approval prior to issuance.
• Assist with company profiles, marketing materials and presentations.
• Use AI tools and digital solutions when necessary to improve productivity, content creation, reporting, and other administrative tasks.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Management, Communications, Marketing, or a related field.
• Minimum 3 years experience in Executive Assistance, Administration, Office Management, or a similar role.
• Experience supporting senior management or executives.
• Excellent Microsoft Office skills (PowerPoint, Excel, Word, and Outlook).
• Strong communication, presentation, and organisational skills.
• Good knowledge of AI tools and social media platforms especially LinkedIn.
• Experience in events, tenders, proposals, or corporate communications is an advantage.
• Strong attention to detail, confidentiality, initiative, and ability to manage multiple priorities.
• Proficiency in Arabic and French is an advantage.

What We Offer: An attractive salary and benefits package depending on qualifications and experience

Pay: From QAR1.00 per month

Work Location: In person