Executive Assistant

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JOB DESCRIPTION: EXECUTIVE ASSISTANT TO THE APOSTLE

Location: Oniru, Victoria Island, Lagos | Work Mode: Full-time, On-site

• Salary: ₦700,000 – ₦1,000,000 monthly, depending on experience and competence.
• Benefits: HMO coverage and data and airtime allowance.
• Work arrangement: Full-time, on-site at Oniru, Victoria Island, Lagos.

About the Organisation

Our client is a Christian ministry committed to advancing its mission and impact through spiritual leadership, strategic initiatives, and meaningful engagement with key stakeholders across society.

The ministry is seeking a highly experienced, mature, and exceptionally competent Executive Assistant to the Apostle to provide high-level executive, administrative, and operational support. The successful candidate will work closely with the Apostle, ensuring the seamless coordination of schedules, meetings, projects, teams, and stakeholder engagements.

This role requires an individual who combines professional excellence, strong Christian faith, discretion, humility, and the ability to operate confidently in high-level environments involving prominent public figures, government officials, business leaders, and other influential stakeholders.

Role Overview

The Executive Assistant will serve as a trusted partner to the Apostle, managing the demands of a fast-paced executive environment while ensuring that priorities are executed efficiently and professionally.

Beyond traditional administrative responsibilities, the role involves coordinating operations, managing teams, facilitating strategic meetings, anticipating executive needs, and maintaining effective relationships with internal and external stakeholders.

The ideal candidate must be proactive, highly organised, emotionally intelligent, and capable of exercising sound judgment with minimal supervision. This is a demanding position that requires exceptional flexibility, availability, and a strong commitment to service.

Key Responsibilities
Executive Support and Calendar Management

• Manage the Apostle's calendar, appointments, engagements, and daily priorities.
• Coordinate local and international travel arrangements, including flights, accommodation, itineraries, ground transportation, and related logistics.
• Anticipate executive needs, identify potential scheduling conflicts, and proactively resolve issues before they arise.
• Prepare briefings, meeting notes, reports, presentations, and relevant documentation ahead of engagements.
• Handle confidential information, correspondence, and sensitive matters with the highest level of discretion and professionalism.
• Serve as a key point of contact between the Apostle and internal teams, external partners, and other important stakeholders.

2. High-Level Meeting and Stakeholder Management

• Plan, coordinate, and facilitate high-level meetings involving senior government officials, governors, senators, first ladies, business leaders, ministry partners, and other distinguished guests.
• Prepare meeting agendas, briefing materials, attendance lists, and supporting documents.
• Ensure meetings run smoothly, professionally, and according to schedule.
• Follow up on action points, decisions, commitments, and outstanding deliverables.
• Build and maintain professional relationships with stakeholders while representing the Apostle and the ministry with tact, confidence, and maturity.
• Communicate effectively with individuals across different levels of authority, influence, and professional backgrounds.

3. Operations and Team Coordination

• Coordinate day-to-day administrative and operational activities to ensure the smooth running of the Apostle's office.
• Supervise, coordinate, and follow up with relevant team members to ensure tasks are completed accurately and on time.
• Monitor project timelines, deliverables, and operational priorities.
• Identify administrative gaps, improve processes, and implement systems that enhance efficiency and accountability.
• Liaise with internal departments, ministry teams, vendors, and external partners to facilitate effective execution of assignments.
• Take ownership of assigned projects and ensure that agreed objectives are achieved.

4. Communication and Correspondence

• Draft, review, and manage professional emails, letters, reports, invitations, speeches, and other official correspondence.
• Ensure all communications are clear, accurate, appropriately structured, and aligned with the ministry's standards.
• Manage incoming requests and determine priorities based on urgency, relevance, and the Apostle's schedule.
• Maintain effective communication between the Apostle and relevant stakeholders.
• Exercise sound judgment when handling sensitive conversations and confidential information.

5. Event and Engagement Coordination

• Coordinate logistics for ministry programmes, conferences, meetings, official visits, and special engagements.
• Oversee guest management, scheduling, travel arrangements, venue preparation, and other logistical requirements.
• Work with relevant teams to ensure seamless planning and execution of events.
• Manage last-minute changes and unforeseen challenges calmly and efficiently.
• Ensure that all engagements reflect the professionalism, excellence, and values of the ministry.

6. Confidentiality, Judgment, and Professional Representation

• Maintain strict confidentiality regarding the Apostle's personal, professional, and ministry-related affairs.
• Exercise discretion, emotional intelligence, and sound judgment in all interactions.
• Represent the Apostle and the ministry with dignity, humility, integrity, and professionalism.
• Maintain appropriate boundaries and handle sensitive information responsibly.
• Demonstrate a high level of personal discipline, reliability, and accountability.

Candidate Requirements

The ideal candidate must meet the following requirements:

• Relevant experience: A minimum of 5 years of progressive experience in executive assistance, senior administration, operations management, chief-of-staff support, or a closely related role. Experience supporting a C-suite executive, founder, senior public figure, or high-profile leader is strongly preferred.
• Educational qualification: A bachelor's degree in Business Administration, Management, Communications, Public Administration, or a related field. A master's degree is an added advantage.
• Christian faith: Must be a committed and practising Christian with a strong personal faith, sound Christian values, and a genuine understanding of the importance of serving within a Christian ministry.
• Professional maturity: Must demonstrate exceptional maturity, humility, integrity, emotional intelligence, and a service-oriented disposition.
• Location: Must reside on Lagos Island or within a practical commuting distance of Oniru, Victoria Island.
• International exposure: Must have travelled outside Nigeria and demonstrate international exposure, cultural awareness, and the ability to navigate diverse professional environments.
• Communication skills: Must possess excellent spoken and written English, strong presentation skills, and the ability to communicate confidently with senior executives and distinguished public figures.
• Leadership and coordination: Must have demonstrable experience coordinating teams, managing operations, facilitating meetings, and driving accountability.
• Technology proficiency: Must be highly proficient in Microsoft Office or Google Workspace, calendar management tools, virtual meeting platforms, and digital productivity tools.
• Availability: Must be highly flexible and willing to work beyond standard business hours, including evenings, weekends, public holidays, and occasional urgent assignments when required.
• Professional presentation: Must demonstrate excellent etiquette, discretion, composure, and a polished professional demeanour.
• Problem-solving: Must be proactive, resourceful, detail-oriented, and capable of making sound decisions under pressure with minimal supervision.

Required Competencies and Personal Attributes

The successful candidate must demonstrate:

• Executive presence: The confidence, composure, and professional judgement required to engage governors, senators, first ladies, senior executives, and other influential individuals.
• Exceptional organisation: The ability to manage competing priorities, complex schedules, multiple projects, and time-sensitive deliverables.
• Leadership: The ability to lead meetings, coordinate teams, delegate tasks appropriately, and ensure follow-through.
• Anticipatory thinking: The ability to identify needs, foresee challenges, and take initiative without waiting for instructions.
• Humility and willingness to serve: A genuine commitment to supporting leadership and advancing the ministry's mission without entitlement.
• Emotional intelligence: The ability to navigate sensitive situations, manage pressure, and interact effectively with different personalities.
• Discretion and trustworthiness: The ability to handle highly confidential matters with integrity.
• Adaptability: The capacity to adjust quickly to changing plans, urgent demands, and unpredictable schedules.
• Attention to detail: A strong commitment to accuracy, excellence, and quality in all assignments.
• Resilience: The ability to remain calm, dependable, and effective in a demanding, fast-paced environment.

Work Schedule and Compensation

• Location: Oniru, Victoria Island, Lagos.
• Work arrangement: Full-time, on-site.
• Standard working hours: Monday to Friday, 9:00 a.m. to 5:00 p.m.
• Flexibility: The position requires significant flexibility beyond standard working hours, including late evenings, weekends, public holidays, and occasional urgent engagements.
• Salary: ₦700,000–₦1,000,000 monthly, depending on experience and competence.
• Benefits: Health Maintenance Organisation (HMO) coverage and data and airtime allowance.

Candidates should understand that this is a high-demand executive support position requiring substantial availability, sound judgment, and a strong commitment to the responsibilities of the office.

Key Performance Indicators (KPIs)

Performance will be assessed against measurable outcomes, including:

• Effective management of the Apostle's calendar and executive priorities.
• Timely coordination and execution of meetings, travel, and official engagements.
• Successful follow-through on action points, assignments, and project deliverables.
• Efficiency in coordinating teams and resolving operational issues.
• Quality, accuracy, and professionalism of correspondence and documentation.
• Positive stakeholder experience and effective relationship management.
• Consistent demonstration of confidentiality, reliability, integrity, and professional conduct.
• Proactive identification of operational improvements and executive support needs.

Ideal Candidate Profile

The ideal candidate is a mature, well-spoken, spiritually grounded, and internationally exposed professional who has operated at a senior level and understands the demands of supporting a high-profile leader.

This is not a conventional administrative assistant role. The successful candidate must be capable of independently managing complex executive priorities, leading high-level meetings, coordinating teams, handling sensitive stakeholder relationships, and ensuring that important decisions translate into action.

Above all, the candidate must combine competence with humility, excellence with discretion, and strong professional capability with a genuine willingness to serve within a Christian ministry.

Pay: ₦700,000.00 - ₦1,000,000.00 per month

Application Question(s):

• Are you able to accept a role that requires significant flexibility beyond standard working hours, including late evenings, weekends, public holidays, and occasional urgent engagements.
• In what area of Lagos do you live?
• How soon can you start?
• How much is your salary expectation?
• Have you gained international exposure through travelling? If yes, what places have you visited?

Work Location: In person