Executive Assistant

Job Summary:
The Executive Assistant is responsible for providing comprehensive executive, administrative, and clerical support to the Senior Executives. The role ensures efficient office operations, effective coordination of executive activities, document management, communication, reporting, and the timely completion of administrative requirements and special projects.

Specific Duties & Responsibilities:

• Maintain calendars and schedules of appointments of the Senior Executives.
• Coordinate meetings, appointments, travel arrangements, and executive schedules.
• Answer phone calls, route incoming calls, take messages, and direct visitors appropriately.
• Gather data, compile information, prepare reports, and distribute correspondence as assigned.
• Provide administrative and staff support as instructed by management.
• Create, compose, proofread, and edit written materials, reports, presentations, and correspondence.
• Prepare and monitor work orders required by the division/group.
• Maintain files, records, and control logs for the division/group.
• Safekeep released documents and maintain backup copies of critical files.
• Ensure compliance with internal and external policies, procedures, and regulatory requirements.
• Manage expenses within the approved division/group budget.
• Monitor supply consumption within the allotted division/group budget.
• Coordinate and collaborate with internal and external stakeholders to ensure customer satisfaction and service excellence.
• Handle and resolve requests and queries within the prescribed turnaround time.
• Handle and resolve complaints within the prescribed turnaround time.
• Participate in professional development and continuous learning activities.
• Comply with division/group proficiency requirements.
• Support management in the execution of special assignments, initiatives, and projects.
• Other related ad hoc tasks and projects that may be assigned.

Benefits:

• Company events
• Employee discount
• Health insurance
• On-site parking
• Paid training
• Pay raise

Work Location: In person