Executive Assistant

About The Role

Summary:

As an Executive Assistant you will be required to provide full secretarial support to Directors on Exec Level and below. You will have the ability and skills to provide confidential, administrative support, take full responsibility for the organisation of various company events and projects as required.

Role Responsibilities:

• Providing support to 2-3 Senior Leaders
• Responsible for full diary management, travel arrangements, including itineraries, flights, accommodation & visas etc
• Participating & working on designated projects as & when required by Senior Leaders & direct reports
• Responsible for coordination & organisation of main company events including conferences, off-sites, Christmas parties, charity events, shareholder events, etc. along with support team Meeting & greeting visitors at all levels of seniority
• Finance - processing POs, expenses and reconciling credit cards
• Travel – planning, booking and writing itineraries
• Assist with company event planning, (researching restaurants, hotels, venues for Executive and Senior Management dinners and company events)
• Assist with covering EAs during absence
• Ad hoc duties as required including providing support to other areas

Your Experience/Skills:

• Strong interpersonal skills with the ability to communicate & influence at all levels
• High level of discretion to deal with highly confidential information
• Must have sound judgement & the confidence to make decisions on behalf of the CEO and other directors as necessary
• Excellent organisational & time management skills are essential to manage multiple complex diaries & meet deadlines, often at short notice
• Intermediate Word, Excel, Outlook and PowerPoint skills
• Excellent communication skills, both verbal and written
• Excellent customer service and interpersonal skills to deal with a wide range of contacts
• Ability to listen and take instructions under pressure
• 5 years’ experience in a similar role
• Experience in a fast-paced business
• Knowledge of Microsoft office packages
• Fully PC literate & extensive experience in using MS Office applications to advanced level

Key Competencies:

• Flexible and adaptable in a fast-paced environment with the ability to multi-task and prioritise, dealing with multiple deadlines and changing priorities
• Proactive - ability to take initiative and work independently and effectively
• Excellent organisation skills
• Attention to detail with a high degree of accuracy
• Reliable and enthusiastic
• Confidentiality – dealing with important confidential material

About Us

About QA

At QA, we believe the future belongs to organisations that are able to learn, master and apply new skills at pace and scale. As the largest tech learning partner in the UK and the fastest-growing in the US, we partner with 96% of the FTSE and most of the Fortune 500. We have served over 4,000 customers and 1+ million learners since 1985.

We believe skills alone aren’t enough but need to be applied back to the business in order to effect change. We do this through tailored learning programmes that connect learning across an organisation’s siloes, create continuity for learners, and feature collaborative, cohort-based modalities to apply skills at pace and at scale. Our unique end-to-end learning solution draws from deep expertise across apprenticeships and instructor-led training, and self-paced learning.

Please find out more about us at https://www.qa.com/about/careers/