Executive Assistant

About the Opportunity

We are seeking an organised, motivated and resourceful Executive Assistant to support the owners of several growing businesses spanning the automotive, creative and hospitality industries. Our businesses include King Pin Wraps, Import 7, On'a Roll and other ventures, with local and international projects, automotive events, brand collaborations and business opportunities across Australia, Japan and beyond.

This is a varied, hands-on role combining executive support, business development, project and event coordination, recruitment support, and content monetisation. We are looking for someone who enjoys finding solutions, taking initiative and following tasks through from start to finish.

You do not need years of senior executive experience. We value good business awareness, communication skills, initiative, reliability and a willingness to learn.

Executive & Administrative Support

• Manage emails, appointments, schedules and general correspondence.
• Support the day-to-day organisation of multiple businesses and the directors' priorities.
• Communicate professionally with clients, suppliers, contractors and business contacts.
• Coordinate meetings, travel arrangements, itineraries and administrative records.
• Track outstanding enquiries, follow-ups, commitments and deadlines.

Business Development, Sponsorships & Collaborations

• Research brands, businesses and potential commercial partnership opportunities.
• Identify appropriate contacts and decision-makers, including within the automotive and motorsport industries.
• Proactively contact companies using agreed guidelines to introduce our businesses and explore collaborations.
• Prepare introductory emails, presentations and draft sponsorship or partnership proposals.
• Follow up on leads, keep records of conversations and present promising opportunities to the directors.

Recruitment, Contractors & Supplier Sourcing

• Assist with job advertisements, candidate searches, shortlisting and recruitment coordination.
• Find suitable photographers, videographers, content creators, staff, freelancers and other service providers in

Australia and overseas.

• Research portfolios, availability, capabilities and pricing; obtain quotes and present recommendations.
• Once approved, coordinate bookings, schedules, briefs and expectations, then confirm that arrangements are in place.
• Follow up to ensure people arrive when required and agreed work or deliverables are completed.

Travel, Events & Project Coordination

• Assist with planning and logistics for domestic and international travel, events and business projects.
• Coordinate accommodation, transport, schedules, personnel and communications with event organisers.
• Help source local services and creative personnel for overseas events and shoots.
• Track project requirements, deadlines and progress, and flag issues early.

Content Monetisation & Revenue Opportunities

• Research ways to monetise existing and future content across platforms such as YouTube, Instagram, Facebook and TikTok.
• Explore sponsorships, paid content collaborations, affiliate opportunities and other relevant revenue streams.
• Assist with platform monetisation setup, applications, administration and tracking where applicable.
• Work with content creators and external media professionals to identify opportunities and coordinate approved

initiatives.

• Monitor basic content performance and present practical monetisation ideas to the directors.

Research, Problem-Solving & General Support

• Take ownership of assigned tasks: research options, make enquiries, recommend a solution and follow through.
• Identify useful contacts, suppliers, products or services to solve day-to-day business challenges.
• Anticipate issues, keep the directors informed and suggest practical next steps.
• Adapt to changing priorities and assist with other business-related tasks as required.

About You

• Highly organised, dependable and able to juggle multiple priorities.
• Confident communicating with business owners, brands, clients and professionals.
• Proactive, resourceful, solutions-focused and comfortable doing independent research.
• Capable of drafting clear emails, comparing options and presenting recommendations.
• Comfortable with computers, email, calendars, spreadsheets and common business software.
• Interested in business, marketing, automotive projects, partnerships or digital media.
• Open to learning, taking direction and working within agreed guidelines.

Experience in administration, executive assistance, sales, marketing, recruitment or business development would be advantageous, but is not essential.

Working Style & Responsibilities

We encourage independent research, initial outreach and initiative within agreed guidelines. Significant commercial decisions, partnership terms, hiring decisions, expenditure and contractual commitments are subject to director approval. You will work closely with the owners, with opportunities to take on greater responsibility as trust and

experience grow.

What We Offer

• A varied role across multiple growing businesses and industries.
• Exposure to automotive events, international projects and brand collaborations.
• Direct mentorship and practical experience working with the business owners.
• Opportunity to grow your skills and responsibilities over time.

Full time role will be considered to the right candidate

Pay: From $36.00 per hour

Expected hours: No less than 16.0 per week

Benefits:

• Profit sharing

Work Location: Hybrid remote in Port Kembla NSW 2505