Executive Assistant

Executive Assistant | Remote | Full-Time

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide direct support to senior leadership while helping coordinate administrative, operational, client-facing, and finance-related activities.

📍 Fully Remote

🕒 Monday to Friday | 8:00 AM - 5:00 PM CST

💼 Full-Time

Responsibilities

✅ Executive calendar management

✅ Meeting scheduling and coordination

✅ Inbox monitoring and follow-up management

✅ Travel coordination and logistics

✅ Client onboarding and documentation support

✅ Contract and engagement document follow-up

✅ Tracking signatures, outstanding items, and action steps

✅ Accounts Payable (AP) and Accounts Receivable (AR) support

✅ Invoice, payment, and expense tracking

✅ Maintaining organized records and documentation

Requirements

✔ 3+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar role

✔ Experience supporting executives and leadership teams

✔ Advanced or Fluent English (written and verbal)

✔ Strong organizational and multitasking skills

✔ Experience managing calendars and executive communications

✔ Professional client-facing communication skills

✔ Microsoft Office Suite proficiency

✔ Google Workspace proficiency

✔ Ability to work independently with minimal supervision

Preferred Backgrounds

• Executive Assistant

• Senior Administrative Assistant

• Virtual Executive Assistant

• Operations Coordinator

• Office Manager

• Administrative Coordinator